# Retention of Records **Citation:** 199.227 **Type / status:** regulation / current **Agency:** Arkansas Public Service Commission **Effective:** Not stated **Published:** Not stated § 199.227 Retention of Records (a) General requirement. Each operator shall maintain records of its alcohol misuse prevention program as provided in this paragraph. The records shall be maintained in a secure location with controlled access. (b) Period of retention. Each operator shall maintain the ## Document text § 199.227 Retention of Records (a) General requirement. Each operator shall maintain records of its alcohol misuse prevention program as provided in this paragraph. The records shall be maintained in a secure location with controlled access. (b) Period of retention. Each operator shall maintain the records in accordance with the following schedule: (1) Five years. Records of employee alcohol test results with results indicating an alcohol concentration of 0.02 or greater, documentation of refusals to take required alcohol tests, calibration documentation, employee evaluation and referrals, and MIS annual report data shall be maintained for a minimum of five years. (2) Two years. Records related to the collection process (except calibration of evidential breath testing devices), and training shall be maintained for a minimum of two years. (3) One year. Records of all test results below 0.02 (as defined in 49 CFR Part 40) shall be maintained for a minimum of one year. (4) Three years. Records of decisions not to administer post-accident employee alcohol tests must be kept for a minimum of three years. (c) Types of records. The following specific records shall be maintained: (1) Records related to the collection process: (i) Collection logbooks, if used. (ii) Calibration documentation for evidential breath testing devices. (iii) Documentation of breath alcohol technician training. (iv) Documents generated in connection with decisions to administer reasonable suspicion alcohol tests. (v) Documents generated in connection with decisions on post-accident tests. (vi) Documents verifying existence of a medical explanation of the inability of a covered employee to provide adequate breath for testing. (2) Records related to test results: (i) The operator's copy of the alcohol test form, including the results of the test. (ii) Documents related to the refusal of any covered employee to submit to an alcohol test required by this subpart. (iii) Documents presented by a covered employee to dispute the result of an alcohol test administered under this subpart. (3) Records related to other violations of this subpart. (4) Records related to evaluations: (i) Records pertaining to a determination by a substance abuse professional concerning a covered employee's need for assistance. (ii) Records concerning a covered employee's compliance with the recommendations of the substance abuse professional. (5) Record(s) related to the operator's MIS annual testing data. (6) Records related to education and training: (i) Materials on alcohol misuse awareness, including a copy of the operator's policy on alcohol misuse. (ii) Documentation of compliance with the requirements of § 199.231. (iii) Documentation of training provided to supervisors for the purpose of qualifying the supervisors to make a determination concerning the need for alcohol testing based on reasonable suspicion. (iv) Certification that any training conducted under this subpart complies with the requirements for such training. ## Provenance - Official: Yes - Source: - Source ID: `ar-car-pipeline-safety` - SHA-256: `00096caafc6abb8673c52f017019cc5ea752b508c2e70cc832328d837658886f` - Retrieved: 2026-08-12T08:10:37.612Z - Exported: 2026-08-24T20:30:19.667Z - Document slug: `ar-car-23-500-199-227` ### Source metadata ```json { "jurisdiction": "US-AR", "subject": "intrastate-gas", "caveats": { "exactScope": "The searchable corpus contains every current numbered section, the code-wide definitions, and every operative appendix in official 23 CAR Part 500, plus direct pipeline rules 15 CAR sections 275-406 and 275-504. Reserved and removed provisions are inventory-only.", "excludedScope": "This is not all Arkansas pipeline law. Standalone statutes, dockets and orders, one-call law, utility rates and service, siting, environmental permits, highway crossings, local law, forms, and incorporated third-party standards are excluded. Other current AOGC gas and transportation rules are inventoried as adjacent production, conservation, storage, or fluid-transport material.", "applicabilityCaveat": "APSC administers certified intrastate gas safety downstream of producer custody transfer. AOGC section 275-406 separately reaches specified producer or producer-affiliated natural-gas systems. AOGC section 275-504 imposes state permitting and operational duties on specified hazardous-liquid pipelines, but PHMSA states that it directly inspects and enforces intrastate hazardous-liquid pipeline safety in Arkansas. Inclusion does not establish applicability to a particular facility.", "incorporationCaveat": "AOGC sections 275-406 and 275-504 use dynamic 'as amended' wording for federal Parts 190, 191, 192, 195, and 199. Part 500 is a state code that reproduces and modifies federal-derived gas provisions. References and relationship records do not substitute a retrieval-date federal text or decide the legal effect of incorporation.", "publicationCaveat": "The Code of Arkansas Rules identifies its online database as the official version, effective as a publication system January 1, 2025, updated weekly, and potentially behind recent agency rulemaking. The official Part 500 page reports Ark. R. 2026-6 effective January 8, 2026; its PDF is headed August 22, 2025 and Docket 25-025-R. Retrieval and site-update dates are publication observations, not inferred legal effective dates for every section.", "rights": "Official Arkansas and federal government artifacts are archived with attribution and SHA-256 provenance. Public access does not settle rights in seals, site presentation, forms, incorporated standards, or third-party material; downstream redistribution requires separate review." }, "rightsReviewRequired": true, "references": [ { "citation": "49 CFR Part 40", "referenceType": "federal-regulation", "url": "https://www.ecfr.gov/current/title-49/subtitle-B/chapter-I/subchapter-D/part-40" } ], "codePart": "23 CAR pt. 500", "partEffectiveOn": "2026-01-08", "partEffectiveDateNotImputedToIndividualProvision": true, "federalDerivedStateCode": true, "sourceCollection": "ar-car-23-part-500", "region": "AR" } ```