{"operation":"document","citation":"PHMSA az2009hlprogramevaluation","title":"2009 AZ HL Program Evaluation - az2009hlprogramevaluation (Arizona; Hazardous Liquid State Program Evaluation)","source_type":"inspection","agency":"Pipeline and Hazardous Materials Safety Administration","status":"historical","official":true,"published_on":"2009-01-01","effective_on":null,"summary":"2009 PHMSA hazardous liquid program evaluation for Arizona.","machine_formats":{"json":"https://regulus.evalyn.ai/document/phmsa-state-evaluation-az-hl-program-evaluation-az2009hlprogramevaluation.json","markdown":"https://regulus.evalyn.ai/document/phmsa-state-evaluation-az-hl-program-evaluation-az2009hlprogramevaluation.md"},"app_url":"https://regulus.evalyn.ai/document/phmsa-state-evaluation-az-hl-program-evaluation-az2009hlprogramevaluation","source_url":"https://www.phmsa.dot.gov/sites/phmsa.dot.gov/files/docs/subdoc/1686/az2009hlprogramevaluation.pdf","body":"1200 New Jersey Avenue SE Washington DC 20590 U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2009 Hazardous Liquid State Program Evaluation for ARIZONA CORPORATION COMMISSION Document Legend PART: O -- Representative Date and Title Information A -- General Program Qualifications B -- Inspections and Compliance - Procedures/Records/Performance C -- Interstate Agent States D -- Accident Investigations E -- Damage Prevention Initiatives F -- Field Inspection G -- PHMSA Initiatives - Strategic Plan H -- Miscellaneous I -- Program Initiatives DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 1\n\n2009 Hazardous Liquid State Program Evaluation -- CY 2009 Hazardous Liquid State Agency: Arizona Rating: Agency Status: Date of Visit: 08/02/2010 - 08/06/2010 Agency Representative: Robert Miller, Pipeline Safety Supervisor Corky Hanson, Pipeline Safety Assistant Supervisor PHMSA Representative: Glynn Blanton, DOT/PHMSA State Programs Patrick Gaume, DOT/PHMSA State Programs Commission Chairman to whom follow up letter is to be sent: Name/Title: Kristin K. Mayes, Chairman Agency: Arizona Corporation Commission Address: 1200 West Washington City/State/Zip: Phoenix, Arizona 85007 60105(a): Yes 60106(a): No Interstate Agent: Yes INSTRUCTIONS: Complete this evaluation in accordance with the Procedures for Evaluating State Pipeline Safety Program. The evaluation should generally reflect state program performance during CY 2009 (not the status of performance at the time of the evaluation). All items for which criteria have not been established should be answered based on the PHMSA representative's judgment. A deficiency in any one part of a multiple part question should be scored as needs improvement. Determine the answer to the question then select the appropriate point value. If a state receives less then the maximum points, include a brief explanation in the space provided for general comments/regional observations. If a question is not applicable to a state, select NA. Please ensure all responses are COMPLETE and ACCURATE, and OBJECTIVELY reflect state program performance. Increasing emphasis is being placed on performance. This evaluation together with selected factors reported in the state's annual certification/agreement attachments provide the basis for determining the state's pipeline safety grant allocation. Field Inspection (PART F): The field inspection form used will allow different areas of emphasis to be considered for each question. Question 13 is provided for scoring field observation areas. In completing PART F, the PHMSA representative should include a written summary which thoroughly documents the inspection. Scoring Summary PARTS Possible Points Points Scored A General Program Qualifications 26 26 B Inspections and Compliance - Procedures/Records/Performance 23.5 23.5 C Interstate Agent States 3 3 D Accident Investigations 6.5 6.5 E Damage Prevention Initiatives 9 9 F Field Inspection 12 12 G PHMSA Initiatives - Strategic Plan 9 9 H Miscellaneous 3 3 I Program Initiatives 9 9 TOTALS 101 101 State Rating................................................................................................................................................... 100.0 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 2\n\nPART A - General Program Qualifications Points(MAX) Score 1 Did the state submit complete and accurate information on the attachments to its most current 60105(a) Certification/60106 (a) Agreement? (NOTE: PHMSA Representative to verify certification/agreement attachments by reviewing appropriate state documentation. Score a deficiency in any one area as \"needs improvement\". Attachment numbers appear in parenthesis) Previous Question A.1, Items a-h worth 1 point each Yes = 8 No = 0 Needs Minor Improvement = 3-7 Needs Major Improvement = 2 a. State Jurisdiction and agent status over Hazardous Liquid and CO2 facilities (1) b. Total state inspection activity (2) c. Hazardous Liquid facilities subject to state safety jurisdiction (3) d. Hazardous Liquid pipeline incidents (4) e. State compliance actions (5) f. State record maintenance and reporting (6) g. State employees directly involved in the Hazardous Liquid pipeline safety program (7) h. State compliance with Federal requirements (8) 8 8 SLR Notes: 2 Did the state have an adequate mechanism to receive operator reporting of incidents to ensure state compliance with 60105(a) Certification/60106(a) Agreement requirements (accident criteria as referenced in 195.50? - Mechanism should include receiving \"after hours\" reports) (Chapter 6) Previous Question A.2 Yes = 1 No = 0 1 1 SLR Notes: Yes, Section 1, pages 15-16 in their 2009 Policy and Procedures Manual address the telephonic reporting requirement. The Arizona Corporation Commission's Administrative rule R14-5-203 also address this requirement. 3 Has the state held a pipeline safety T & Q seminar(s) in the last 3 years? (NOTE: Indicate date of last seminar or if state requested seminar, but T&Q could not provide, indicate date of state request for seminar. Seminars must be held at least once every 3 calendar years.) (Chapter 8.5) Previous Question A.5 Yes = 2 No = 0 SLR Notes: The last seminar was held on November 3, 2009 in Phoenix, Arizona and eleven individuals attended the meeting. 2 2 4 Were pipeline safety program files well-organized and accessible?(NOTE: This also includes electronic files) (Chapter 5) Previous Question A.6 Yes = 1 No = 0 1 1 SLR Notes: of the organization. Yes, a review of files indicated the information was up to date and well organized. All files are maintained in a security location adjacent to the front office 5 Did state records and discussions with the state pipeline safety program manager indicate adequate knowledge of PHMSA program and regulations? (Chapter 4.1, Chapter 8.1) Previous Question A.7 Yes = 2 No = 0 Needs Improvment = 1 2 2 SLR Notes: documents. Yes, Robert Miller has many years of experience in pipeline safety and understands the requirements in submitting grant application and payment agreement 6 Did the state respond in writing within 60 days to the requested items in the Chairman's letter following the Region's last program evaluation? (No response is necessary if no items are requested in letter and mark \"Yes\") (Chapter 8.1) Previous Question A.9 Yes = 1 No = 0 SLR Notes: No response was required in letter to Chairman dated 12-21-2009. 1 1 7 What actions, if necessary, did the State initiate as a result of issues raised in the Chairperson's letter from the previous year? Did actions correct or address deficiencies from previous year's evaluation? (Chapter 8.1) Previous Question A.10 Yes = 1 No = 0 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation 1 1 Arizona ARIZONA CORPORATION COMMISSION, Page: 3\n\nSLR Notes: No response was required in letter to Chairman dated 12-21-2009. Personnel and Qualifications 8 Has each inspector fulfilled the 3 year T&Q training requirement? If No, has the state been granted a waiver regarding T&Q courses by the Associate Administrator for Pipeline Safety? (NOTE: If the State has new inspectors who have not attended all T&Q courses, but are in a program which will achieve the completion of all applicable courses within 3 years of taking first course (5 years to sucessfully complete), or if a waiver has been granted by the applicable Region Director for the state, please answer yes.) (Chapter 4.4) Previous Question A.11 Yes = 3 No = 0 3 3 SLR Notes: Yes, all AZCC pipeline safety engineers except Michael Bell and Marion Garcia have completed the three year requirement courses. Mr. Bell has until 11/02/2010 to complete course PL 3257, Pipeline Regulation Application and Compliance Procedure and Mr. Garcia has until 12/19/2011 to complete course PL3293, Corrosion Control of Pipeline Systems. 9 Brief Description of Non-T&Q training Activities Info Only = No Points For State Personnel: Within the first six months from date of employment, each new employee must successfully complete the following In-House Training courses: New Employee training, LPG Inspection, Pipeline Failure Investigation, Pipeline Welding Inspection and Underground Facilities Law. For Operators: Seventeen Master Meter Class Training courses were conducted during calendar 2009. These classes were held at Tucson, Phoenix, Flagstaff and Prescott, AZ. For Non-Operator Entities/Parties, Information Dissemination, Public Meetings: Various staff members serve on the following organization and present information on pipelines safety regulations and damage prevention. These organizations are listed below: AZ Response Commission, Phoenix Light Rail Correlating Committee, Manufacturer Housing Community and Phoenix Fire Department. Info Only Info Only SLR Notes: 10 Did the lead inspectors complete all required T&Q OQ courses and Computer Based Training (CBT) before conducting OQ Inspections? (Chapter 4.4.1) Previous Question A.13 Yes = 1 No = 0 SLR Notes: Yes. The lead inspectors for OQ are Corky Hanson, Alan Borne, Robert Hippe, Ryan Weight, and Eric Villa. 1 1 11 Did the lead inspectors complete all required T&Q Integrity Management (IMP) Courses/Seminars and CBT before conducting IMP Inspections? (Chapter 4.4.1) Previous Question A.14 Yes = 1 No = 0 SLR Notes: Yes, Corky Hanson, Robert Miller and Ryan Weight are the lead inspectors and have completed all IMP training courses. 1 1 12 Was the ratio acceptable of Total inspection Person-days to Total Person-days charged to the program by state inspectors? (Region Director may modify points for just cause) (Chapter 4.3) Previous Question B.14 Yes = 5 No = 0 A. Total Inspection Person Days (Attachment 2): 60.50 B. Total Inspection Person Days Charged to the Program (220 X Inspection Person Years) (Attachment 7): 220 X 0.60 = 132.00 Ratio: A / B 60.50 / 132.00 = 0.46 If Ratio >= 0.38 Then Points = 5, If Ratio < 0.38 Then Points = 0 Points = 5 SLR Notes: Yes, total points awarded for this item. 5 5 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 4\n\n13 Have there been modifications or proposed changes to inspector-staffing levels? (If yes, describe) Previous Info Only Info Only Question B.13 Info Only = No Points SLR Notes: No changes. 14 Part-A General Comments/Regional Observations Info Only = No Points Info Only Info Only SLR Notes: Total points scored for this section: 26 Total possible points for this section: 26 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 5\n\nPART B - Inspections and Compliance - Procedures/Records/ Performance Points(MAX) Score Inspection Procedures 1 Does the State have a written inspection plan to complete the following? (all types of operators) (Chapter 5.1) Previous Question B.1 + Chapter 5 Changes Yes = 6.5 No = 0 Needs Improvement = 50% Deduction a Standard Inspections (Including LNG) (Max points = 2) b IMP Inspections (Including DIMP) (Max points = .5) c OQ Inspections (Max points = .5) d Damage Prevention (Max points = .5) e On-Site Operator Training (Max points = .5) f Construction Inspections (Max points = .5) g Incident/Accident Investigations (Max points = 1) h Compliance Follow-up (Max points = 1) SLR Notes: Yes, a: Yes, AZ CC 2009 Policy and Procedures book: Section 4, pages 6 &7, Section 5 pages 1&2. b: Yes, AZ CC 2009 Policy and Procedures book: Section 4, pages 6 &7, Section 5 pages 1&2. c: Yes, AZ CC 2009 Policy and Procedures book: Section 4, pages 6 &7, Section 5 pages 1&2. d: Yes, Section 8 & 9. State of Arizona law on Damage Prevention is their check list. e: Yes, Section 7, page 6 f: Yes, Section 5 pages 3 & 4. State Rules covers construction. g: Yes, Section 10. h: Yes, Section 5, page 1 6.5 6.5 Yes No Needs Improvement Yes No Needs Improvement Yes No Needs Improvement Yes No Needs Improvement Yes No Needs Improvement Yes No Needs Improvement Yes No Needs Improvement Yes No Needs Improvement 2 Did the written Procedures for selecting operators adequately address key concerns? (Chapter 5.1) Previous 2 2 Question B.2, items a-d are worth .5 point each Yes = 2 No = 0 Needs Improvement = 50% Deduction a Length of time since last inspection Yes No Needs Improvement b History of Operator/unit and/or location (including leakage , incident and compliance history) Yes No Needs Improvement c Type of activity being undertaken by operator (construction etc) Yes No Needs Improvement d For large operators, rotation of locations inspected Yes No Needs Improvement SLR Notes: Yes to items a thru d. A review of AZ CC 2009 Policy and Procedures indicated the following pertaining to the items listed below: a. Section 4, pages 1 & 2, b. Section 5 pages 1 & 2 c. Section 5 pages 3 &4 d. Section 4 page 2 and Section 5 page 1. Inspection Performance 3 Did the state inspect all types of operators and inspection units in accordance with time intervals established in its written procedures? (Chapter 5.1) Previous Question B.3 Yes = 2 No = 0 2 2 SLR Notes: Yes.Yes, a review of 2010 Certification attachment 1 - Stats on Operators and AZ CC 2009 Policy and Procedures book confirm the time interval were met. 4 Did the state inspection form cover all applicable code requirements addressed on the Federal Inspection forms? (Chapter 5.1 (3)) Previous Question B.5 Yes = 1 No = 0 1 1 SLR Notes: Yes. A review of the inspections forms contained in the 2009 Policy and Procedure document indicated all items in the federal inspection match their forms. On interstate inspections they use the PHMSA forms. Additionally, all proposed or suggested inspection forms are reviewed by the PHMSA Western office prior to be implemented. 5 Did state complete all applicable portions of inspection forms? (Chapter 5.1 (3)) Previous Question B.6 Yes = 1 No = 0 1 1 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 6\n\nSLR Notes: Yes, on a review inspection documents located in their file room found this information is being complete. 6 Did the state initiate appropriate follow-up actions to Safety Related Condition Reports? (Chapter 6.3) Previous Question B.7 Yes = .5 No = 0 SLR Notes: NA. They did not have any SRCRs in 2009. .5 NA 7 Did the state review operator procedures for determining areas of active corrosion on liquid lines in sufficient .5 0.5 detail? (NOTE: PHMSA representative to describe state criteria for determining areas of active corrosion) Previous Question B.8 Yes = .5 No = 0 SLR Notes: Yes, per the Arizona Corporation Commission's definition which states, Action corrosion is continuing corrosion which, unless controlled, may result in a condition that is detrimental to public safety\". 8 Did the state adequately review for compliance operator procedures for abandoning pipeline facilities and analyzing pipeline accidents to determine their causes? (NOTE: PHMSA representative to describe state criteria for determining compliance with abandoning pipeline facilities and analyzing pipeline accidents to determine their causes) Previous Question B.9 Yes = .5 No = 0 SLR Notes: Yes, this is identified and reviewed in the Intrastate Hazardous Liquids Inspection Report form. .5 0.5 9 Is the state aware of environmentally sensitive areas traversed by or adjacent to hazardous liquid pipelines? (reference Part 195, review of NPMS) Previous Question B.16 Yes = .5 No = 0 SLR Notes: Yes, Section 4, pages 1&2 of the Arizona 2009 Policy and Procedures Manual. .5 0.5 10 Did the state review operator records of previous accidents and failures including reported third party damage 1 1 and leak response to ensure appropriate operator response as required by 195.402(c)(5)? Previous Question B.11 Yes = 1 No = 0 SLR Notes: Yes, this information is addressed in the Intrastate Hazardous Liquids Inspection Report form. Arizona Corporation Commission's administrative rules require a laboratory test to be used if the cause of the failure could not be determined. Compliance - 60105(a) States 11 Did the state adequately document sufficient information on probable violations? (Chapter 5.2) Previous 1 1 Question B.13 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: violations. Yes, information located in the file folder indicates documentation which includes photo and other relative information is being used to determine probable 12 Does the state have written procedures to identify the steps to be taken from the discovery to the resolution of a probable violation as specified in the \"Guidelines for State Participating in the Pipeline Safety Program\"? (Chapter 5.1) Previous Question C(1).1 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: Yes, Arizona Corporation Commission's 2009 Policy and Procedures Manual, Section 5 page 1,2,5 & 7 1 1 13 Does the state have written procedures to notify an operator when a noncompliance is identified as specified in the \"Guidelines for States Participating in the Pipeline Safety Program\"? (Chapter 5.1(4)) Previous Question C (1).2 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: Yes, Arizona Corporation Commission's 2009 Policy and Procedures Manual, Section 5 page 1. DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation 1 1 Arizona ARIZONA CORPORATION COMMISSION, Page: 7\n\n14 Does the state have a written procedure for routinely reviewing the progress of compliance actions to prevent delays or breakdowns of the enforcement process, as required by the \"Guidelines for States Participating in the Pipeline Safety Program\"? (Chapter 5.1(5)) Previous Question C(1).3 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: Yes, Arizona Corporation Commission's 2009 Policy and Procedures Manual, Section 5 page 5. 1 1 15 Has the State issued compliance actions for all probable violations discovered? (Note : PHMSA representative 1 1 has discretion to delete question or adjust points, as appropriate, based on number of probable violations; any change requires written explanation) Previous Question C(1).4 Yes = 1 No = 0 SLR Notes: Yes, a review of the tracking board and an electronic spreadsheet indicate all probable violations are issued a compliance action and monitored until the violations have been corrected.Yes. 16 SLR Notes: Yes. Did the state follow its written procedures for reviewing compliance actions and follow-up to determine that prompt corrective actions were taken by operators, within the time frames established by the procedures and compliance correspondence, as required by the \"Guidelines for States Participating in the Pipeline Safety Program\"? Previous Question C(1).5 Yes = 1 No = 0 Needs Improvement = .5 1 1 17 If compliance could not be established by other means, did state pipeline safety program staff request formal action, such as a \"Show Cause Hearing\" to correct pipeline safety violations? (check each states enforcement procedures) Previous Question C(1).6 No = 0 Yes = 1 SLR Notes: NA, No Show Cause Hearings were held in 2009. 1 NA 18 Did the state adequately document the resolution of probable violations? (Chapter 5.1 (6)) Previous Question C(1).7 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: Yes, their written procedures and files indicate they adequately documented all probable violations. 1 1 19 Were compliance actions sent to a company officer? (manager or board member if municipal/government system) (Chapter 5.1(4)) Previous Question C(1).8 Yes = .5 No = 0 .5 0.5 SLR Notes: Yes, Section 5 page 1 of the policy and procedures manual requires all correspondence be sent to the company officer or manager/board member if the operator is a municipality or governmental agency. 20 Did the compliance proceedings give reasonable due process to all parties? (check each states enforcement procedures) Previous Question C(1).9 Yes = 1 No = 0 Needs Improvement = .5 1 1 SLR Notes: Yes, Section 1 page 3 and Section 5 page 1 address this process in their AZ Corporation Commission's 2009 Policy and Procedures Manual. Compliance - 60106(a) States 21 Did the state use the current federal inspection form(s)? Previous Question C(2).1 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: 1 NA 22 Are results adequately documented demonstrating inspection units were reviewed in accordance with state inspection plan? Previous Question C(2).2 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation 1 NA Arizona ARIZONA CORPORATION COMMISSION, Page: 8\n\nYes = 1 No = 0 Needs Improvement = .5 SLR Notes: NA 23 Were any probable violations identified by state referred to PHMSA for compliance? (NOTE: PHMSA representative has discretion to delete question or adjust points, as appropriate, based on number of probable violations; any change requires written explanation.) Previous Question C(2).3 Yes = 1 No = 0 Needs Improvement = .5 1 NA SLR Notes: NA 24 Did the state immediately report to PHMSA conditions which may pose an imminent safety hazard to the public or to the environment? Previous Question C(2).4 Yes = 1 No = 0 Needs Improvement = .5 1 NA SLR Notes: NA 25 Did the state give written notice to PHMSA within 60 days of all probable violations found? Previous Question C(2).5 Yes = 1 No = 0 Needs Improvement = .5 1 NA SLR Notes: NA 26 Did the state initially submit adequate documentation to support compliance action by PHMSA on probable violations? Previous Question D(2).6 Yes = 1 No = 0 Needs Improvement = .5 1 NA SLR Notes: NA 27 Part B: General Comments/Regional Observations Info Only = No Points SLR Notes: Info Only Info Only Total points scored for this section: 23.5 Total possible points for this section: 23.5 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 9\n\nPART C - Interstate Agent States Points(MAX) Score 1 Did the state use an inspection form that was approved by the Regional Director? Previous Question C(3).1 Yes = 1 No = 0 Needs Improvement = .5 1 1 SLR Notes: Yes, they are using the federal documents. 2 Are results documented demonstrating inspection units were reviewed in accordance with \"PHMSA directed inspection plan\"? Previous Question C(3).2 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: Yes. 1 1 3 Did the state submit documentation of the inspections within 60 days as stated in its latest Interstate Agent Agreement form? Previous Question C(3).3 Yes = 1 No = 0 SLR Notes: Yes. No violations were found during calendar 2009. 1 1 4 Were any probable violations identified by state referred to PHMSA for compliance? (NOTE: PHMSA representative has discretion to delete question or adjust points, as appropriate, based on number of probable violations; any change requires written explanation.) Previous Question C(3).4 Yes = 1 No = 0 1 NA SLR Notes: NA 5 Did the state immediately report to PHMSA conditions which may pose an imminent safety hazard to the public or to the environment? Previous Question C(3).5 Yes = 1 No = 0 Needs Improvement = .5 1 NA SLR Notes: NA 6 Did the state give written notice to PHMSA within 60 days of all probable violations found? Previous Question C(3).6 Yes = 1 No = 0 SLR Notes: NA 1 NA 7 Did the state initially submit documentation to support compliance action by PHMSA on probable violations? Previous Question C(3).7 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: NA 1 NA 8 Part C: General Comments/Regional Observations Info Only = No Points SLR Notes: Info Only Info Only Total points scored for this section: 3 Total possible points for this section: 3 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 10\n\nPART D - Accident Investigations Points(MAX) Score 1 Are state personnel following the procedures for Federal/State cooperation in case of an accident? (See Appendix in \"Guidelines for States Participating in the Pipeline Safety Program\") (Chapter 6.1) Previous Question D.1 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: Yes, Section 10, page 3 address this item located in their 2009 Arizona Policy and Procedures Manual. 1 1 2 Are state personnel familiar with the jurisdictional authority and Memorandum of Understanding between NTSB and PHMSA? (See Appendix in \"Guidelines for States Participating in the Pipeline Safety Program\") (Chapter 6 ? Appendix D) Previous Question D.2 Yes = .5 No = 0 .5 0.5 SLR Notes: Yes, Section 19 of the Arizona Investigation Manual and Section 10, page 3 of the 2009 Arizona Policy and Procedures Manual address this item. 3 Did the state keep adequate records of accident notifications received? Previous Question D.3 Yes = 1 No = 0 Needs Improvement = .5 1 1 SLR Notes: commission's computer. Yes, Arizona Corporation Commission keeps telephonic incident reports by year in a binder and in an electronic data base program located on the 4 If an onsite investigation of an accident was not made, did the state obtain sufficient information by other means to determine the facts and support the decision not to go on-site? Previous Question D.4 Yes = 1 No = 0 Needs Improvement = .5 SLR Notes: Yes, Policy and Procedures Manual, Section 1, page 16 and Telephonic Incident sheet. 1 1 5 Were investigations thorough and conclusions and recommendations documented in an acceptable manner? 2 2 Previous Question D.5, , comprehensive question worth 2 points total Yes = 2 No = 0 Needs Improvement = 1 a. Observations Yes No Needs b. Contributing factors c. Recommendations to prevent recurrences where appropriate Improvement Yes No Needs Improvement Yes No Needs Improvement SLR Notes: acceptable manner. Yes, a review of the Swissport Fueling Inc incident that occurred on April 3, 2009 indicates the investigation was thorough and conclusions were made in an 6 Did the state initiate enforcement action for violations found during any accident investigation(s)? Previous Question D.6 Variation Yes = 1 No = 0 Needs Improvement = .5 1 1 SLR Notes: Yes, enforcement action was taken and the violations were resolved by formal response and corrective action being taken by the operator. 7 Did the state assist region office by taking appropriate follow-up actions related to the operator accident (and forward to PHMSA within 10 Days per 195.58) reports to ensure accuracy and final report has been received by PHMSA? (validate annual report data from operators concerning incidents/accidents and investigate discrepancies) (Chapter 6) Previous Question D.7/D.8 and A.4 Yes = .5 No = 0 .5 NA SLR Notes: NA 8 Part D: General Comments/Regional Observations Info Only = No Points SLR Notes: DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Info Only Info Only Arizona ARIZONA CORPORATION COMMISSION, Page: 11\n\nTotal points scored for this section: 6.5 Total possible points for this section: 6.5 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 12\n\nPART E - Damage Prevention Initiatives Points(MAX) Score 1 Has the state reviewed directional drilling/boring procedures of each pipeline operator or its contractor to determine if they include actions to protect their facilities from the dangers posed by drilling and other trench less technologies? Previous Question B.12 Yes = 2 No = 0 Needs Improvement = 1 2 2 SLR Notes: Yes, during their Intrastate Hazardous Liquids Pipeline Safety inspection this item is reviewed. Arizona Corporation Commission's in-house training course manual Section13, Major Code Compliance Audit, also address this item under the Damage Prevention check list. 2 Did the state inspector check to assure the pipeline operator is following its written procedures pertaining to notification of excavation, marking, positive response and the availability and use of the one call system? New 2008 Yes = 2 No = 0 2 2 SLR Notes: Yes, this was checked during the standard inspections performed by all staff members. This is required by state law and covered in the Arizona Corporation Commission's in-house operator training course. 3 Did the state encourage and promote the adoption of the Common Ground Alliance Best Practices document to 2 2 its regulated companies as a means of reducing damages to all underground facilities? Previous Question A.8 Yes = 2 No = 0 Needs Improvement = 1 SLR Notes: Yes, the Arizona Corporation Commission has been working with other organizations in promoting best practices and the adoption of the Common Ground Alliance Best Practices Version 7 document. This information is discussed at meetings and during inspections performed on all operators. 4 Has the agency or another organization within the state collected data and evaluated trends on the number of pipeline damages per 1,000 locate requests? New 2008 Yes = 1 No = 0 1 1 SLR Notes: Yes, this is reviewed during the standard inspection performed on the hazardous liquid operators each year. 5 Did the state review operators' records of accidents and failures due to excavation damage to ensure causes of failure are addressed to minimize the possibility of recurrence as required by 195.402 (c)(5)? Yes = 2 No = 0 2 2 SLR Notes: Yes, this item is reviewed on their standard inspection form entitled, \"Hazardous Liquids Pipeline Safety Inspection Report\", page 1. 6 Part E: General Comments/Regional Observations Info Only = No Points Info Only Info Only SLR Notes: Total points scored for this section: 9 Total possible points for this section: 9 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 13\n\nPART F - Field Inspection Points(MAX) Score 1 Operator, Inspector, Location, Date and PHMSA Representative Info Only = No Points Name of Operator Inspected: West Phoenix Power Plant, opid 31312, (owned by Arizona Public service) Name of State Inspector(s) Observed: Ryan Weight Location of Inspection: West Phoenix Power Plant, 4606 West Hadley Road, Phoenix, AZ 85043 Date of Inspection: 4/27-30/2010 Name of PHMSA Representative: Patrick Gaume SLR Notes: Ryan Weight 4/27-30/2010 Patrick Gaume F.1. West Phoenix Power Plant, opid 31312, (owned by Arizona Public service) West Phoenix Power Plant, 4606 West Hadley Road, Phoenix, AZ 85043 Info Only Info Only 2 Was the operator or operator's representative notified and/or given the opportunity to be present during inspection? New 2008 Yes = 1 No = 0 SLR Notes: F.2. yes, and the inspection was held in the Operator's office. 1 1 3 Did the inspector use an acceptable inspection form/checklist and was the form/checklist used as a guide for the inspection? (New regulations shall be incorporated) Previous Question E.2 Yes = 2 No = 0 2 2 SLR Notes: F.3. yes, use a State Form that includes State Fed requirements but omits many records prompts that are typically NA for Master Meter Operators or Power Plants. AZ is well familiar with the Federal Form and will use it if the inspection reveals a need to use it. 4 Did the inspector thoroughly document results of the inspection? Previous Question E.3 Yes = 2 No = 0 2 2 SLR Notes: F.4. yes, he completed the entire State Form and asked enough other questions to determine that the Federal Form was not required. (no AOC, no incidents, no construction, no pipe exposures, etc, since the last inspection.) 5 Did the inspector check to see if the operator had necessary equipment during inspection to conduct tasks viewed? (Maps, valve keys, half-cells, etc.) New 2008 Yes = 1 No = 0 1 1 SLR Notes: had proper equipment. F.5. Yes, the inspection was held in the office where the procedures & records were kept. A certified Instrument Tech participated in the Field review and 6 What type of inspection(s) did the state inspector conduct during the field portion of the state evaluation? (i.e. Standard, Construction, IMP, etc) New 2008 Info Only = No Points SLR Notes: F.6. Yes, It was a Standard Inspection. Info Only Info Only 7 Did the inspector adequately review the following during the field portion of the state evaluation? (check all that apply on list) New 2008, comprehensive question worth 2 points total Yes = 2 No = 0 Needs Improvement = 1 a. Procedures DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation 2 2 Arizona ARIZONA CORPORATION COMMISSION, Page: 14\n\nb. Records c. Field Activities/Facilities d. Other (Please Comment) SLR Notes: F.7. Yes, for Procedures, Records, and Field. 8 Did the inspector have adequate knowledge of the pipeline safety program and regulations? (Liaison will document reasons if unacceptable) Previous Question E.8 Yes = 2 No = 0 SLR Notes: F.8. Yes, Ryan showed good & adequate knowledge of the pipeline safety program goals and regulations. 2 2 9 Did the inspector conduct an exit interview? (If inspection is not totally complete the interview should be based on areas covered during time of field evaluation) Previous Question E.10 Yes = 1 No = 0 SLR Notes: F.9. Yes, an informal verbal pre-exit interview was held. 1 1 10 During the exit interview, did the inspector identify probable violations found during the inspections? Previous 1 1 Question E.11 Yes = 1 No = 0 SLR Notes: 2009. F.10. Yes, 5 of the items include: procedures need to specify that new installations need to be piggable, inadequate information is sent to excavators, Procedure missing that requires visual inspection of exposed pipe for external and internal. Lack of AOC procedure review, 4 cp test sites were missed in 11 What did the inspector observe in the field? (Narrative description of field observations and how inspector Info Only Info Only performed) Info Only = No Points SLR Notes: F.11. Items observed in the field included valves, locks, fences, signs, line markers, CP, & atmospheric corrosion. EMERGENCY PH NUMBER, site security, flange ratings, bolts, pig trap assembly, MOP, valves incl pressure rating, transition zone pipe protection, called the emergency phone number, pipe supports, ROW, rectifiers. 12 Best Practices to Share with Other States - (Field - could be from operator visited or state inspector practices) Info Only Info Only Info Only = No Points SLR Notes: F.12. Nothing was noted during this inspection. 13 Field Observation Areas Observed (check all that apply) Info Only = No Points a. Abandonment b. Abnormal Operations c. Break-Out Tanks d. Compressor or Pump Stations e. Change in Class Location f. Casings g. Cathodic Protection h. Cast-iron Replacement i. Damage Prevention j. Deactivation k. Emergency Procedures l. Inspection of Right-of-Way m. Line Markers n. Liaison with Public Officials DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Info Only Info Only Arizona ARIZONA CORPORATION COMMISSION, Page: 15\n\no. Leak Surveys p. MOP q. MAOP r. Moving Pipe s. New Construction t. Navigable Waterway Crossings u. Odorization v. Overpressure Safety Devices w. Plastic Pipe Installation x. Public Education y. Purging z. Prevention of Accidental Ignition A. Repairs B. Signs C. Tapping D. Valve Maintenance E. Vault Maintenance F. Welding G. OQ - Operator Qualification H. Compliance Follow-up I. Atmospheric Corrosion J. Other SLR Notes: F.13. yes, items checked in the field included items f, g, i, k, l, m, p, B, D, & G. 14 Part F: General Comments/Regional Observations Info Only = No Points Info Only Info Only SLR Notes: F.14. Haz Liq Mr. Ryan Weight was observed conducting a Standard Inspection of West Phoenix Power Plant, opid 31312. He inspected Procedures, Records, and the Field. He showed professional level knowledge of the pipeline safety program goals and regulations, and he conducted himself cordially and professionally while performing the review. Total points scored for this section: 12 Total possible points for this section: 12 DUNS: 141953807 2009 Hazardous Liquid State Program Evaluation Arizona ARIZONA CORPORATION COMMISSION, Page: 16\n\nPART G - PHMSA Initiatives - Strategic Plan Points(MAX) Score Risk base Inspections - Targeting High Risk Areas 1 Does state have process to identify high risk inspection units? Yes = 1.5 No = 0 1.5 1.5 Risk Factors (criteria) to consider may include: Miles of HCA's, Geographic area, Population Density Length of time since last inspection History of Individual Operator units (leakage, incident and compliance history, etc.) Threats - (Excavation Damage, Corrosion, Natural Forces, Other Outside Forces, Material or Welds, Equipment, Operations, Other) SLR Notes: Yes, AZ Corporation Commission's 2009 Policy and Procedures address some of these items in Section 4, page 1 & 2. \"The Arizona Corporation Commission's Pipeline Safety Section considers all areas of the State of Arizona to be environmentally sensitive, to ensure that the environmental and the people of the State of Arizona are protected to the fullest extent possible. Therefore, all pipeline operators shall be considered as a risk to the environment and or the safety of the citizens of Arizona. All intrastate pipeline operators shall have a standard annual inspection conducted as described in the written auditing procedures. All intrastate and interstate operators shall have an initial OQ and IMP inspection. Field OQ inspection and any follow-up to IMP inspection shall be conducted during the standard annual inspection. It was suggested additional language in the major operators should include the risk rank items listed in the state evaluation form. These items include; population density, geographic area, length of time since last inspected, history of individual operator units on leakage, incident and compliance history and threats. No point reduction was assessed at this time because information was being considered pertaining to risk rating to be added to their policy and procedure manual. 2 Are inspection units broken down appropriately? (see definitions in Guidelines) Yes = .5 No = 0 .5 0.5 SLR Notes: A review of AZ Corporation Commission's enforcement policy indicates each inspection unit is checked each year. However, the description and definition of inspection units for a hazardous liquid operator was not included in the 2009 AZ Corporation Commission's Policy and Procedure manual. This information needs to be provided in the manual for clarification and understand to all staff members about the designation of an inspection unit. 3 Does state inspection process target high risk areas? Yes = .5 No = 0 .5 0.5 SLR Notes: A review of AZ Corporation Commission's enforcement policy indicate this item was not described. Information needs to be added in the manual for clarification and understand to all staff members or other interested parties about targeting high risk areas on each operator inspected to prevent the loss of points in the 2010 State Program Evaluation. Use of Data to Help Drive Program Priority and Inspections 4 Does state use data to analyze effectiveness of damage prevention efforts in the state? (DIRT or other data, etc) .5 0.5 Yes = .5 No = 0 SLR Notes: Yes, AZ Corporation Commission receives pipeline safety telephonic incident reports from all stakeholders when any damages occur or complaints are filed on all underground facilities. These reports are reviewed and used as a model to track the effectiveness of their state's damage prevention efforts. 5 Has state reviewed data on Operator Annual reports for accuracy? Yes = .5 No = 0 .5 0.5 SLR Notes: Yes, AZ 2009 Policy & Procedure Manual Section 4 page 4 addresses this item. It states, \"All major operator annual reports shall be routed to the Pipeline Safety Supervisor or Designee. Reports shall be reviewed by the inspector(s) who are assigned to the audit. The reports shall be reviewed for completeness and accuracy. Annual reports with inaccuracies, inspector assigned will contact operator for corrections and supplemental reports.\" 6 Has state analyzed annual report data for trends and operator issues? Yes = .5 No = 0 .5 0.5 SLR Notes: Yes, AZ 2009 Policy & Procedure Manual Section 4 page 4 addresses this item. It states","truncated":true,"body_characters":56155}