Records

(1)Rule 501. (1) An operator shall maintain the information generated by any recordkeeping requirement in these rules within the state at the operating headquarters office of each service area and shall make the information available to the commission and its staff for inspection and copying upon request.#

(2)An operator shall maintain all of the following additional records:#

(a)Maps and records showing the locations of pipelines and service lines, including lines that have been abandoned but not removed.#

(b)An up-to-date schematic drawing of station piping, which must be available at each aboveground pressure-regulating station containing buried station components.#

(3)In addition to the requirements contained in 49 CFR 192.603(b), which is adopted by reference in R 460.20606, an operator shall establish and maintain records, make reports, and record such information as may be reasonably required to demonstrate that the operator has acted or is acting in compliance with these rules and 49 CFR part 192. The operator shall maintain these records and reports for the time periods prescribed in 49 CFR Part 192; for a minimum of 2 inspection cycles, if applicable; or for a minimum of 5 years, whichever is longer.#

(4)The specific record retention requirements for each rule or subrule, if required, are listed in Table 1, and are as follows:#

TABLE 1 GAS SAFETY RECORD RETENTION SCHEDULES Rule Record Required Retention Additional Require Time Instructions d PART 1: GENERAL PROVISIONS 460.20101 (1) No N/A None 460.20101 (2) No N/A None 460.20101 (3) No N/A None 460.20102 (a) No N/A None 460.20102 (b) No N/A None 460.20102 (c) No N/A None 460.20102 (d) No N/A None 460.20102 (e) No N/A None 460.20102 (f) No N/A None 460.20102 (g) No N/A None 460.20102 (h) No N/A None 460.20102 (i) No N/A None 460.20102 (j) No N/A None 460.20103 (1) No N/A None 460.20103 (2) No N/A None 460.20103 (3) No N/A None 460.20103 (4) No N/A None 460.20104 No N/A None PART 2: SAFETY STANDARDS AND TESTING REQUIREMENTS 460.20201 (1) No N/A None 460.20201 (2) No N/A None 460.20201 (3) No N/A None 460.20202 (1) No N/A None 460.20202 (2) No N/A None 460.20202 (3) No N/A None PART 3: ADDITIONAL MINIMUM SAFETY STANDARDS 460.20301 (1) No N/A None 460.20301 (2) No N/A None 460.20302 (1) No N/A None 460.20302 (2) No N/A None 460.20302 (3) No N/A None 460.20302 (4) No N/A None 460.20303 No N/A None 460.20304 (a) Yes 5 year minimum Consideration shall be given by (See additional the operators to maintain these instructions.) records for the life of the pipeline. 460.20304 (b) Yes 5 year minimum Consideration shall be given by (See additional the operators to maintain these instructions.) records for the life of the pipeline. 460.20304 (c) No N/A None 460.20305 Yes 5 year minimum Operators shall maintain records (See additional demonstrating that welders welding instructions.) pursuant to 49 CFR 192.229(a) have maintained their qualification back to their last destructive test, if longer than 5 years. 460.20306 (1) Yes Life of pipeline None 460.20306 (2) Yes Life of pipeline None 460.20307 No N/A None 460.20308 (a) No N/A None 460.20308 (b) No N/A None 460.20308 (c) No N/A None 460.20308 (d) No N/A None 460.20308 (e) No N/A None 460.20308 (f) No N/A None 460.20308 (g) No N/A None 460.20309 (1) No N/A None 460.20309 (2) No N/A None 460.20309 (3) No N/A None 460.20310 (1) No N/A None 460.20310 (2) No N/A None 460.20311 (a) Yes 5 year minimum None 460.20311 (b) Yes 5 year minimum None 460.20311 (c) Yes 5 year minimum None 460.20311 (d) Yes 5 year minimum None 460.20312 Yes 5 year minimum Except that each segment of a (See additional steel service line stressed to 20% or instructions.) more of specified minimum yield strength must be tested pursuant to 49 CFR 192.507. This record must be retained for the life of the facility (49 CFR 192.517(a)). 460.20313 (a) Yes 5 year minimum None 460.20313 (b) Yes 5 year minimum None 460.20314 (a) Yes Life of pipeline None 460.20314 (b) Yes Life of pipeline None 460.20314 (c) Yes Life of pipeline None 460.20315 (1) Yes Life of pipeline None 460.20315 (2) Yes Life of pipeline None 460.20316 (1) Yes Life of pipeline None 460.20316 (2) Yes Life of pipeline None 460.20317 RESCINDED 460.20318 (1) Yes 5 year minimum None 460.20318 (2) Yes 5 year minimum None 460.20318 (3) Yes 5 year minimum None 460.20319 No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20320 RESCINDED 460.20321 RESCINDED 460.20322 No N/A None 460.20323 Yes 5 year minimum None 460.20324 No N/A None 460.20325 Yes 5 year minimum None 460.20326 (1) No N/A None 460.20326 (2) No N/A None 460.20327 (a) Yes 5 year minimum None 460.20327 (b) Yes 5 year minimum None 460.20327 (c) Yes 5 year minimum None 460.20328 No N/A None 460.20329 Yes 5 year minimum None 460.20330 No N/A None 460.20331 (a) Yes Life of pipeline None 460.20332 (1) Yes 5 year minimum None 460.20332 (2) Yes 5 year minimum None 460.20335 (1) No N/A None 460.20335 (2) No N/A None 460.20335 (3) No N/A None 460.20335 (4) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20335 (5) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20338 (1) No N/A None 460.20338 (2) No N/A None 460.20338 (3) No N/A None 460.20338 (4) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. PART 4: SOUR GAS PIPELINES 460.20401 (1) No N/A None 460.20401 (2) No N/A None 460.20401 (3) Yes Life of pipeline None 460.20402 No N/A None 460.20403 Yes Life of pipeline None 460.20404 (a) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the work requiring the procedure. 460.20404 (b) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the work requiring the procedure. 460.20405 No N/A None 460.20406 No N/A None 460.20407 (a) No N/A None 460.20407 (b) No N/A None 460.20407 (c) No N/A None 460.20407 (d) No N/A None 460.20407 (e) No N/A None 460.20408 Yes 5 year minimum Consideration shall be given by (See additional the operators to maintain these instructions.) records for the life of the pipeline. 460.20409 Yes Life of pipeline None 460.20410 No N/A None 460.20411 No N/A None 460.20412 Yes Life of pipeline None 460.20413 No N/A None 460.20414 (a) No N/A None 460.20414 (b) No N/A None 460.20414 (c) No N/A None 460.20415 (a) No N/A None 460.20415 (b) No N/A None 460.20416 Yes Life of pipeline None 460.20417 Yes 5 year minimum None 460.20418 Yes 5 year minimum For transmission lines, repair (See additional records must be maintained pursuant instructions.) to 49 CFR 192.709. 460.20419 No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20420 No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20421 (a) Yes 5 year minimum None 460.20421 (b) Yes 5 year minimum None 460.20422 No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20423 (a) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20423 (b) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20424 Yes 5 year minimum None 460.20425 Yes 5 year minimum None 460.20426 Yes 5 year minimum None 460.20427 (a) No N/A None 460.20427 (b) No N/A None 460.20428 (1) Yes 5 year minimum For transmission lines, repair (See additional records must be maintained pursuant instructions.) to 49 CFR 192.709. 460.20428 (2) Yes 5 year minimum For transmission lines, repair (See additional records must be maintained pursuant instructions.) to 49 CFR 192.709. 460.20429 Yes 5 year minimum For transmission lines, repair (See additional records must be maintained pursuant instructions.) to 49 CFR 192.709. 460.20430 Yes 5 year minimum None 460.20431 Yes 5 year minimum None PART 5: RECORDS AND REPORTS 460.20501 (1) No N/A None 460.20501 (2)(a) Yes Life of pipeline (See This record must be maintained additional instructions.) for pipelines that are abandoned and not removed. 460.20501 (2)(b) No N/A None 460.20501 (3) No N/A (See additional Requires an operator to maintain instructions) records as may be reasonably required to demonstrate compliance with these rules and 49 CFR part 192. Records shall be maintained for a minimum of 2 inspection cycles or 5 years, whichever is longer; or as otherwise directed on this table. 460.20502 (1) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the project. 460.20502 (2) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the project. 460.20502 (3) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the project. 460.20502 (4) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the project. 460.20502 (5) No N/A None 460.20502 (6) No N/A None 460.20503 (1) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the incident investigation. 460.20503 (2) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain this record for the duration of the incident investigation. 460.20503 (3) Yes 5 year minimum None 460.20504 (1) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. 460.20504 (2) No N/A (See additional Consideration shall be given by instructions.) the operators to maintain the most current submission of this record to the commission. PART 6: ADOPTION OF STANDARDS 460.20601 (1) No N/A None 460.20601 (2) No N/A None 460.20602 (a) No N/A None 460.20602 (b) No N/A None 460.20602 (c) No N/A None 460.20602 (d) No N/A None 460.20603 No N/A None 460.20604 No N/A None 460.20605 No N/A None 460.20606 (1) No N/A None 460.20606 (2) No N/A None#

History: 1998-2000 AACS; 2019 AACS; 2022 AACS.#