HMEP Performance Report webinar

Portal detail 1HMEP Performance Report webinar hmep-performance-report-webinar.pdf (2.57 MB) Webinar providing guidance to HMEP granttees on submiting mid and annual peformance reports. Issued Date: Tuesday, January 1, 2019#

Attachment 1, passage 1Pipeline and Hazardous Materials Safety Administration HMEP Grant Program Performance Report Webinar Hazmat Grant Program Office Rose Achieng Business Analyst (CTR) Chief, Grants and Registration Team Lead, Senior Grants Specialist Matthew Hufford Grants Specialist Flor Valencia Grants Specialist Grants Specialist Grants Specialist Kenetha Hillman Admin. Assistant (CTR) Grants Specialist Grants Specialist 1 of 16 Performance Reporting Guidance • Use the web performance reporting link provided by PHMSA for all performance reporting at https://hazmatgrants.phmsa.dot.gov • Mid-year performance reports must provide information on activities occurring during the first half of the grant year ending March 31. Due no later than April 30. • Annual performance reports must provide information on activities occurring during the grant year ending September 30. Due no later than December 29. • The final performance report must provide information on activities occurring during the entire 3-year grant cycle ending September 30, 2019. Due no later than December 29, 2019. 2 of 16#

Attachment 1, passage 2Performance Reporting Guidance HazMat Grants Form https://hazmatgrants.phmsa.dot.gov • No account or password required • Auto saves as you move from page-to-page • You can save work and come back to complete • There are no edit capabilities once you submit the form, unless PHMSA returns the form for corrections • You can search by grant number and retrieve old reports • You can export reports as PDF files 3 of 16 Performance Report Example IDENTIFYING INFORMATION A. Name of Recipient (Enter the information shown in Item 1 on the Grant Agreement cover page): ___Calisota Emergency Management Agency_ B. C. Agreement Number (Enter the information shown in Item 2 on the Grant Agreement cover page): HM‐HMP‐0012‐16‐00‐01 Performance Period or Grant Year (Enter the information shown in Item 5 on the Grant Agreement cover page): 2017 09/30/2016 – 09/30/2019 D. Name and Title of Point of Contact: Lynette Jones, Grants Administration Director E. E‐Mail Address and Telephone Number of Point of Contact: nee.nee@calisota.gov 4 of 16#

Attachment 1, passage 3Performance Report Example REPORT OF PROGRESS Provide a brief summary in the space provided of what was accomplished under the HMEP grant award during the reporting period or grant year for both planning and training, as applicable. 1. Please provide a narrative detailing how planning and training goals and objectives for the HMEP grant were achieved during this performance period. Calisota was successful in meeting many planning and training goals and objectives for year one of the performance period. We were able to complete phase one of the state wide commodity flow study. We completed 10 of the counties and anticipate completing 10 more in year 2 of the performance period. We also trained approximately 45 emergency responders to hazmat technician level. 2. Please provide a narrative detailing how the State/Tribe/Territory, through the activities conducted using of HMEP funds, is better able to handle accidents and incidents involving the transport of hazardous materials. By increasing the number of emergency responders that have the technician level training Calisota has increased the number of emergency responders that can effectively and efficiently respond to hazmat incidents safely. 3. Please provide a brief description of any issues or delays, such as severe weather and forest fires, that impacted the HMEP grant recipient's ability to utilize or administer its HMEP award. Calisota was unable to conduct hazmat operations level training for the following counties, Wallop, Gallows, and Sprint counties, due to wild fire that spread across the three counties. 5 of 16#

Attachment 1, passage 4Performance Report Example 4. Planning information for reporting period. Please complete the table below. Recipient Amount Funded Expended Activities Performed Mode of Type of | Completion What was t (Grantee, ($) Plans Updated Transport Hazmat (if Plans Written air, water, applicable) Date outcome? applicable Subgrantee) Hazard Analysis highway, rail, Commodity Flow other Other Calisota 50,000 Commodity Flow Study phase 1 Highway 09/10/2017 Emergency Management Tensor County 3,695 Plans updated Highway, rail 08/28/2017 6 of 16 U.S. Department of Transportation Safety Administration Pipeline and Hazardous Materials To Protect People and the Environment From the Risks of Hazardous Materials Transportation#

Attachment 1, passage 5Performance Report Example 5. Training Activities during this reporting period. Please complete the table below. Award/Subaward Training Type Recipient Awareness, Operations, NFPA 472, Initial or Amount OSHA Refresher (R) Number Trained Expended for Activity 1910.120, Other Calisota State Office Technician 45 15,000 NFPA 472 Commer of Fire Prevention and Control Macron County Other - Crude T 10,000 NFPA 472 oil by rail response training 7 of 16 U.S. Department of Transportation Safety Administration Pipeline and Hazardous Materials To Protect People and the Environment From the Risks of Hazardous Materials Transportation#

Attachment 1, passage 6Performance Report Example Ill. CERTIFICATIONS The Grantee certifies that: 1. The aggregate expenditure of funds, exclusive of Federal funds, for developing, improving, and implementing emer plans under EPCRA and training public sector employees to respond to accidents and incidents involving hazardous years prior to the grant project. under EPCRA will be maintained at a level that does not fall below the average level of such expenditures for the 5 2. The Grantee is complying with Sections 301 and 303 of EPCRA (42 U.S.C. 11001, 11003). 3. The Grantee has made 75 percent of the award available for the purpose of training and/or planning activities. 4. The person it authorized to provide training has an auditable accounting system. 5. All training activities conducted is compliant with the NFPA 472 or OSHA 29 CFR 1910.120. 6. To the best of my knowledge and belief this report is correct and complete and reflects the performance of activiti purposes set forth in the award documents. Grantee Authorized Representative Signature: Lynette Jones Organizational Title: Grants Administration Director Date: 12/28/2017 8 of 16 U.S. Department of Transportation Safety Administration Pipeline and Hazardous Materials To Protect People and the Environment From the Risks of Hazardous Materials Transportation#

Attachment 1, passage 7HazMat Grant Forms Walkthrough HMEP Grant Progress Report link on the HazMat Grant Forms page https://hazmatgrants. phmsa.dot.gov A’s FY2015 IT Portfolio 9 of 16 HazMat Grant Forms Walkthrough 1. Enter HMEP grant agreement number found on NGA 2. Click “Create New Grant Report” 7 of 15 HazMat Grant Forms Walkthrough 3. Enter identifying information: • Report Type (Mid-year, annual, or final) • Report Fiscal Year (2016, 2017, or 2018) • A. The agency’s name listed on the NGA • B. The HMEP grant number listed on the NGA • C. The grant fiscal year (2016, 2017, or 2018) • D. Agency point of contact and title • E. Email address and phone number formatted as (###)###-#### 11 of 16 HazMat Grant Forms Walkthrough 4. Provide responses to questions 1-3. 12 of 16#

Attachment 1, passage 8HazMat Grant Forms Walkthrough 5. Click “Add Sub-Grantee Row” 6. Enter data in appropriate columns 13 of 16 HazMat Grant Forms Walkthrough 7. Click “Add Training Activity” 8. Enter data in appropriate columns 14 of 16 HazMat Grant Forms Walkthrough 9. To certify, check the box and sign the AR’s name 10. Click “Submit” when ready to send; if not click “Save Changes” 15 of 16 HMEP Grant Program Contact Information • General Inquiries: HMEP.Grants@dot.gov • Website: www.phmsa.dot.gov/hazmat/grants • Phone: 202-366-1109 16 of 16#