Menlo Worldwide Forwarding, a UPS Company — Hazardous Materials Safety Interpretation

Page 1of Transportation U.S. Department Washington, D.C. 20590 400 Seventh Street, S.W. Pipeline and DEG -5 2005 Hazardous Materials Safety Administration Ms. Maureen McCallister Ref. No. 05-0068 1 Emery Plaza, Dayton International Airport Menlo Worldwide Forwarding, a UPS Company Vandalia, Ohio 45377 Dear Ms. McCallister: This responds to your March 29, 2005 letter requesting clarification on the revised Form DOT F 5800.1, Hazardous Materials Incident Report concerning undeclared shipments • under the Hazardous Materials Regulations (HMR; 49 CFR Parts 171-180). Specifically, you ask what information is required on the incident report form for an undeclared shipment. The nature of an undeclared shipment is such that complete information about the shipment ray not be known at the time of discovery. If the undeclared shipment is discovered because material was released from the package during transportation, then the information in Part II and Part III of the incident report should be completed to the extent that specific information is known. Similarly, Parts IV and V of the report concerning the consequences of the incident should also be completed. If the undeclared shipment was discovered and no material was released from the package, then you should provide as much information as possible, including the carrier information in item 10 of destination information in items 12 and 13 of Part II. For all reports related to Part II, the shipper/offeror information in item 11 of Part II, and the shipment origin and undeclared shipments, you should describe the events that led to the discovery of the undeclared shipment in Part VI of the report. Finally, for all reports related to undeclared shipments, you should complete Part VIII to provide contact information. For information that is not known at the time the undeclared shipment is discovered, you may indicate on the report that the information is not known. I hope this answers your inquiry. 1ESN Chico Sundard DeMocritis Standards 171.16 050068#

Page 2INFOCNTR <PHMSA> - Boothe 3|29/05 From: To: Sent: Tuesday, March 29, 2005 2:08 PM mccallister.maureen@ups-scs.com INFOCNTR <PHMSA> $171.16 Subject: Information Center Comments/Questions Incident Reports Below is the result of your feedback form. submitted by 05-0068 Maureen McCallister (mccallister.maureen@ups-scs.com) on Tuesday, March. 29, 14:07:43. 2005 at Email: mccallister.maureen@ups-scs.com Name: Maureen McCallister Category: Other questions? Organization: menlo Worldwide Forwarding, a UPS Company Street: 1 Emery Plaza, Dayton International Airport City: Vandalia State: Ohio Zip Code: 45377 Phone: 937-264-6285 Fax: 937-264-6241 Comments: While doing an initial review of the revised 5800 and the instructions (DHM50- such as hazard class and package specification information. My question is what 0038-0604), I see that the form is geared toward knowing some or most of the information, indicating what information in particular the DOT is looking information is required on the form for an UNDECLARED shipment? There is no direction shipments or if sections of the form can be skipped if this is the case. Can you clarify for regarding undeclared please?#