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PHMSA mt-2018-gas-program-evaluation
2018 MT NG Program Evaluation - mt-2018-gas-program-evaluation (Montana; Natural Gas State Program Evaluation)
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MT NG Program Evaluation, 2018, page 1Official PDF1200 New Jersey Avenue SE Washington DC 20590 U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2018 Gas State Program Evaluation for MONTANA PUBLIC SERVICE COMMISSION Document Legend PART: O -- Representative Date and Title Information A -- Progress Report and Program Documentation Review B -- Program Inspection Procedures C -- Program Performance D -- Compliance Activities E -- Incident Investigations F -- Damage Prevention G -- Field Inspections H -- Interstate Agent State (If Applicable) I -- 60106 Agreement State (If Applicable) DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 1#
MT NG Program Evaluation, 2018, page 22018 Gas State Program Evaluation -- CY 2018 Gas State Agency: Montana Rating: Agency Status: Date of Visit: 04/22/2019 - 04/26/2019 Agency Representative: Mr. G. Joel Tierney, Pipeline Safety Program Manager PHMSA Representative: Patrick Gaume Commission Chairman to whom follow up letter is to be sent: Name/Title: Mr. Brad Johnson, Chairman Agency: Montana Public Service Commission Address: 1701 Prospect Avenue, PO Box 202601 City/State/Zip: Helena, Montana 59620-2601 60105(a): Yes 60106(a): No Interstate Agent: No INSTRUCTIONS: Complete this evaluation in accordance with the Procedures for Evaluating State Pipeline Safety Program. The evaluation should generally reflect state program performance during CY 2018 (not the status of performance at the time of the evaluation). All items for which criteria have not been established should be answered based on the PHMSA representative's judgment. A deficiency in any one part of a multiple part question should be scored as needs improvement. Determine the answer to the question then select the appropriate point value. If a state receives less then the maximum points, include a brief explanation in the space provided for general comments/regional observations. If a question is not applicable to a state, select NA. Please ensure all responses are COMPLETE and ACCURATE, and OBJECTIVELY reflect state program performance. Increasing emphasis is being placed on performance. This evaluation together with selected factors reported in the state's annual progress report attachments provide the basis for determining the state's pipeline safety grant allocation. Scoring Summary PARTS Possible Points Points Scored A Progress Report and Program Documentation Review 10 10 B Program Inspection Procedures 13 13 C Program Performance 47 47 D Compliance Activities 15 15 E Incident Investigations 11 11 F Damage Prevention 8 8 G Field Inspections 12 12 H Interstate Agent State (If Applicable) 0 0 I 60106 Agreement State (If Applicable) 0 0 TOTALS 116 116 State Rating................................................................................................................................................... 100.0 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 2#
MT NG Program Evaluation, 2018, page 3PART A - Progress Report and Program Documentation Review Points(MAX) Score 1 Accuracy of Jurisdictional Authority and Operator/Inspection Units Data - Progress Report Attachment 1 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A1. Yes. Attachment 1 is correct and is consistent with attachment 3 and attachment 8. 1 1 2 Review of Inspection Days for accuracy - Progress Report Attachment 2 Yes = 1 No = 0 Needs Improvement = .5 1 1 Evaluator Notes: A2. Yes. Conducted a review of the 2018 MPSC Progress Report and found the number of inspection days entered matched the office files. No issues were found. 193 inspection days 3 Accuracy verification of Operators and Operators Inspection Units in State - Progress Report Attachment 3 Yes = 1 No = 0 Needs Improvement = .5 1 1 Evaluator Notes: A3. Yes. Verified the number of operators and inspection units on Attachment 3 matched the office records maintained by Montana Public Service Commission (MPSC) by reviewing office files. 4 Were all federally reportable incident reports listed and information correct? - Progress Report Attachment 4 Yes = 1 No = 0 Needs Improvement = .5 1 1 Evaluator Notes: A4. Yes. Verified that there were two reportable incidents in 2018. The Energy West incident is still under investigation, but 'failure to properly abandon' and 'failure to maintain alignment sheets' has already been found. I strongly advised that a civil penalty be issued in this case as increased threat to the public is clearly demonstrated. 5 Accuracy verification of Compliance Activities - Progress Report Attachment 5 1 1 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A5. Yes. Reviewed Attachment 5, No issues found. 6 Were pipeline program files well-organized and accessible? - Progress Report 2 2 Attachment 6 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: A6. Yes. There is a database 'Pipeline Safety Access Database' that was developed internally by Joel and his team. It is in Microsoft Access, and it is used to track employee time, employee field time, and of the records listed on Attachment 6. Joel demonstrated that everything was 'in there'. In addition, all three personnel have full access to PHMSA PORTAL, Pipeline Data Mart, IA, etc. 7 Was employee listing and completed training accurate and complete? - Progress Report Attachment 7 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A7. Yes, Training agrees with state records and inspector time is correct with state records. 1 1 8 Verification of Part 192,193,198,199 Rules and Amendments - Progress Report Attachment 8 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: DUNS: 809588692 2018 Gas State Program Evaluation 1 1 Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 3#
MT NG Program Evaluation, 2018, page 4A8. Yes. Attachment 8 is consistent with internal records, the main MT law is 69-3-207, MCA; also, MT PSC Authority 38.5.2202 ARM. 9 List of Planned Performance - Did state describe accomplishments on Progress Report in detail - Progress Report Attachment 10 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: 1 1 A9. Yes. Attachment 10 was properly completed. 10 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: A10. No loss of points occurred in this section. The year-end Progress Report is consistent with MPSC records and no errors were found. MPSC has generally met the requirements of Part A Total points scored for this section: 10 Total possible points for this section: 10 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 4#
MT NG Program Evaluation, 2018, page 5PART B - Program Inspection Procedures Points(MAX) Score 1 Standard Inspection procedures should give guidance to state inspectors that insure consistency in all inspections conducted by the state? The following elements should be addressed at a minimum - pre-inspection activities, inspection activities, post-inspection activities. Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: B1. Yes. see section 4.1 for pre and post inspection information. See section 4.1 for Standard Inspections. 2 2 2 IMP and DIMP Inspection procedures should give guidance to state inspectors that insure consistency in all inspections conducted by the state? The following elements should be addressed at a minimum - pre-inspection activities, inspection activities, post-inspection activities. Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B2. Yes. see section 4.1 for pre and post inspection information. See section 4.1 for IM Inspections. 1 1 3 OQ Inspection procedures should give guidance to state inspectors that insure consistency in all inspections conducted by the state? The following elements should be addressed at a minimum - pre-inspection activities, inspection activities, post-inspection activities. Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B3. Yes. see section 4.1 for pre and post inspection information. See section 4.1 for OQ Inspections. 1 1 4 Damage Prevention Inspection procedures should give guidance to state inspectors that insure consistency in all inspections conducted by the state? The following elements should be addressed at a minimum - pre-inspection activities, inspection activities, post- inspection activities. Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: 1 1 B4. Yes. see section 4.1 for pre and post inspection information. See section 4.1 for Damage Prevention Inspections. 5 Any operator training conducted should be outlined and appropriately documented as needed. Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B5. Yes. see section 4.1 for Operator Training. Performed 'as needed'. 1 1 6 Construction Inspection procedures should give guidance to state inspectors that insure consistency in all inspections conducted by the state? The following elements should be addressed at a minimum - pre-inspection activities, inspection activities, post-inspection activities. Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: 1 1 B6. Yes. see section 4.1 for pre and post inspection information. See section 4.1 for Construction Inspections. DUNS: 809588692 2018 Gas State Program Evaluation 7 Does inspection plan address inspection priorities of each operator, and if necessary each 6 6 unit, based on the following elements? Yes = 6 No = 0 Needs Improvement = 1-5 a. Length of time since last inspection (Within five year interval) Yes No Needs Improvement b. Operating history of operator/unit and/or location (includes leakage, incident and compliance activities) Yes No Needs Improvement Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 5#
MT NG Program Evaluation, 2018, page 6c. Type of activity being undertaken by operators (i.e. construction) Yes No Needs Improvement d. Locations of operators inspection units being inspected - (HCA's, Geographic areas, Population Density, etc) Yes No Needs Improvement e. Process to identify high-risk inspection units that includes all threats - (Excavation Damage, Corrosion, Natural Forces, Outside Forces, Material and Welds, Equipment, Yes No Needs Improvement Operators and any Other Factors) f. Are inspection units broken down appropriately? Yes No Needs Improvement Evaluator Notes: B7. Yes. see Section IV Inspection Planning. It now has a Link the 'Inspection Schedule' spreadsheet. The 'inspection Schedule' spreadsheet has the detail for Unit and Operator ranking. 8 General Comments: Info Only = No Points Evaluator Notes: good order. Info Only Info Only B8. No loss of points occurred in this section. MPSC has generally met the requirements of Part B. MPSC Procedures are in Total points scored for this section: 13 Total possible points for this section: 13 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 6#
MT NG Program Evaluation, 2018, page 7PART C - Program Performance Points(MAX) Score 1 Was ratio of Total Inspection person-days to total person days acceptable? (Director of State Programs may modify with just cause) Chapter 4.3 Yes = 5 No = 0 A. Total Inspection Person Days (Attachment 2): 193.00 B. Total Inspection Person Days Charged to the Program (220 X Inspection Person Years) (Attachment 7): 220 X 1.44 = 316.80 Ratio: A / B 193.00 / 316.80 = 0.61 If Ratio >= 0.38 Then Points = 5, If Ratio < 0.38 Then Points = 0 Points = 5 Evaluator Notes: C1. Yes. 193 Field inspector days, 1.44 inspector years, 193/(1.44*220)=0.61 okay. 5 5 2 Has each inspector and program manager fulfilled the T Q Training Requirements? (See 5 5 Guidelines Appendix C for requirements) Chapter 4.4 Yes = 5 No = 0 Needs Improvement = 1-4 a. Completion of Required OQ Training before conducting inspection as lead? Yes No Needs Improvement b. Completion of Required DIMP*/IMP Training before conducting inspection as lead? *Effective Evaluation CY2013 Yes No Needs Improvement c. Root Cause Training by at least one inspector/program manager Yes No Needs Improvement d. Note any outside training completed Yes No Needs Improvement e. Verify inspector has obtained minimum qualifications to lead any applicable standard inspection as the lead inspector. Yes No Needs Improvement Evaluator Notes: C2. Yes*5. a,b,c,&e yes for all 3 personnel. Elizabeth is NACE 1 for outside training. 3 Did state records and discussions with state pipeline safety program manager indicate adequate knowledge of PHMSA program and regulations? Chapter 4.1,8.1 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C3. Yes, Joel is well trained and experienced. 2 2 4 Did state respond to Chairman's letter on previous evaluation within 60 days and correct or address any noted deficiencies? (If necessary) Chapter 8.1 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C4. Yes. Last year's score was perfect and a response was not required. 2 2 5 Did State conduct or participate in pipeline safety training session or seminar in Past 3 Years? Chapter 8.5 Yes = 1 No = 0 Evaluator Notes: C5. Yes. conducted the last training in April, 2019. 1 1 6 Did state inspect all types of operators and inspection units in accordance with time intervals established in written procedures? Chapter 5.1 Yes = 5 No = 0 Needs Improvement = 1-4 Evaluator Notes: C6. Yes. inspections are current. DUNS: 809588692 2018 Gas State Program Evaluation 5 5 Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 7#
MT NG Program Evaluation, 2018, page 87 Did inspection form(s) cover all applicable code requirements addressed on Federal Inspection form(s)? Did State complete all applicable portions of inspection forms? Chapter 5.1 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C7. Yes. Uses IA inspection form except when no form is available. Then uses applicable Fed Form. 2 2 8 Did the state review operator procedures for determining if exposed cast iron pipe was examined for evidence of graphitization and if necessary remedial action was taken? (NTSB) Chapter 5.1 Yes = 1 No = 0 Evaluator Notes: C8. NA. No known Cast iron pipe in Montana. 1 NA 9 Did the state review operator procedures for surveillance of cast iron pipelines, including appropriate action resulting from tracking circumferential cracking failures, study of leakage history, or other unusual operating maintenance condition? (Note: See GPTC Appendix G-18 for guidance) (NTSB) Chapter 5.1 Yes = 1 No = 0 Evaluator Notes: C9. NA. No known Cast iron pipe in Montana. 1 NA 10 Did the state review operator emergency response procedures for leaks caused by excavation damage near buildings and determine whether the procedures adequately address the possibility of multiple leaks and underground migration of gas into nearby buildings Refer to 4/12/01 letter from PHMSA in response to NTSB recommendation P-00-20 and P-00-21? (NTSB) Chapter 5.1 Yes = 1 No = 0 Evaluator Notes: C10. Yes. Question is on a supplemental inspection checklist. 1 1 11 Did the state review operator records of previous accidents and failures including reported third party damage and leak response to ensure appropriate operator response as required by 192.617? Chapter 5.1 Yes = 1 No = 0 Evaluator Notes: C11. Yes. Question is on a supplemental inspection checklist. 1 1 12 Has the state reviewed Operator Annual reports, along with Incident/Accident reports, for accuracy and analyzed data for trends and operator issues? Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C12. Yes, Reviews and analyzes Annual Reports and Incident Report Forms. 2 2 13 Has state confirmed intrastate transmission operators have submitted information into NPMS database along with changes made after original submission? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C13. Yes Question is on the Std form, and compares Annual Rpt versus NPMS report on PDM. 1 1 14 DUNS: 809588692 2018 Gas State Program Evaluation Is the state verifying operators are conducting drug and alcohol tests as required by regulations? This should include verifying positive tests are responded to in accordance with program. 49 CFR 199 2 2 Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 8#
MT NG Program Evaluation, 2018, page 9Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C14. Yes. Previously, all operators were inspected to the short D&A during Std Inspections. The Long Form D&A has been mostly used since 2016. 14 of 18 operators had the 69-page Long Form D&A insp in 2016 & 2017. The rest were performed in 2018. D&A is on a 5 year inspection interval. 15 Is state verifying operators OQ programs are up to date? This should include verification of any plan updates and that persons performing covered tasks (including contractors) are properly qualified and requalified at intervals determined in the operators plan. 49 CFR 192 Part N Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C15. Yes. all OQ inspections are current. 2 2 16 Is state verifying operator's gas transmission integrity management programs (IMP) are up to date? This should include a previous review of IMP plan, along with monitoring progress on operator tests and remedial actions. In addition, the review should take in to account program review and updates of operators plan(s). (Are the State's largest operators programs being contacted or reviewed annually? Are replies to Operator IM notifications addressed? (formerly part of Question C-13)). 49 CFR 192 Subpart 0 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C16. Yes. all IM inspections are current. 2 2 17 Is state verifying operator's gas distribution integrity management Programs (DIMP)? 2 2 This should include a review of DIMP plans, along with monitoring progress. In addition, the review should take in to account program review and updates of operators plan(s). (Are the State's largest operators programs being contacted or reviewed annually?). 49 CFR 192 Subpart P Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C17. Yes. MPSC has a Procedural Review with large operators annually. DIMP review is an item of discussion. The Standard Inspection has DIMP review questions. It is an item of focus during construction and re-work. DIMP review will be added to the Std Insp supplemental question sheet. 18 Is state verifying operators Public Awareness programs are up to date and being followed. State should also verify operators have evaluated Public Awareness programs for effectiveness as described in RP1162. PAPEI Effectiveness Inspections should be conducted every four years by operators. 49 CFR 192.616 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C18. Yes. most recent PAPEI were done in 2013. 13 PAPEI were performed in 2018. Current for now. 2 2 19 Does the state have a mechanism for communicating with stakeholders - other than state 1 1 pipeline safety seminar? (This should include making enforcement cases available to public). Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C19. Yes. Montana has a website, for information to all stakeholders. Always available by phone and email. 20 Did state execute appropriate follow-up actions to Safety Related Condition (SRC) Reports? Chapter 6.3 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C20. Yes. No Safety Related Condition Reports have been submitted since ca 1995. DUNS: 809588692 2018 Gas State Program Evaluation 1 1 Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 9#
MT NG Program Evaluation, 2018, page 1021 Did the State ask Operators to identify any plastic pipe and components that has shown a record of defects/leaks and what those operators are doing to mitigate the safety concerns? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C21. Yes. Question is on a supplemental inspection checklist. 1 1 22 Did the state participate in/respond to surveys or information requests from NAPSR or PHMSA? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C22. Yes. NAPSR & PHMSA requests are responded to. 1 1 23 If the State has issued any waivers/special permits for any operator, has the state verified 1 1 conditions of those waivers/special permits are being met? This should include having the operator amend procedures where appropriate. No = 0 Needs Improvement = .5 Yes = 1 Evaluator Notes: C23. YES. They monitor one waiver for PA12 pipe with destructive testing every 4 years. Two large LDC have a waiver to combine leak tests and atmospheric corrosion inspections to every 4 years. The inspections are done by the same personnel concurrently. 24 Did the state attend the NAPSR National Meeting in CY being evaluated? No = 0 Needs Improvement = .5 Yes = 1 Evaluator Notes: C24. Yes, Joel attended Nat'l NAPSR. 1 1 25 Discussion on State Program Performance Metrics found on Stakeholder Communication 2 2 site - http://primis.phmsa.dot.gov/comm/states.htm No = 0 Needs Improvement = 1 Yes = 2 a. Discussion of Potential Accelerated Actions (AA's) based on any negative trends Yes No Needs Improvement b. NTSB P-11-20 Meaningful Metrics Yes No Needs Improvement Evaluator Notes: C25. Yes. MPSC closely monitors all 6 performance measures: Damage Prevention Program, Inspection Activity, Inspector Qualification, Leak Management, Enforcement, and Incident Investigation. The indicators are all neutral or positive. A major success was the 2017 revision of the Damage Prevention Law where MT now requires reporting of line hits and now has civil penalties associated with Damage Prevention violations. The success continued in 2018 with the designated agency, MT Dept. of Labor, actively enforcing Damage Prevention violations with civil penalties ranging from $100 to $25,000. 26 Discussion with State on accuracy of inspection day information submitted into State 1 1 Inspection Day Calculation Tool (SICT) Has the State updated SICT data? No = 0 Yes = 1 Evaluator Notes: C26. Yes. MT is okay with their SICT results for them. MT does not consider SICT to be better than the old staffing formula. 27 Did the State verify Operators took appropriate action regarding Pipeline Flow Reversals, Product Changes and Conversions to Service? See ADP-2014-04 Needs Improvement = .5 No = 0 Yes = 1 Evaluator Notes: C27. Yes. MPSC is prepared to address inspection of flow reversals. No known flow reversals in MT. 1 1 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 10#
MT NG Program Evaluation, 2018, page 1128 General Comments: Info Only = No Points Evaluator Notes: duties. Info Only Info Only C28. No loss of points occurred in this section. MPSC is adequately staffed. MPSC expects to stay current in its inspection Total points scored for this section: 47 Total possible points for this section: 47 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 11#
MT NG Program Evaluation, 2018, page 12PART D - Compliance Activities Points(MAX) Score 1 Does the state have written procedures to identify steps to be taken from the discovery to 4 4 resolution of a probable violation? Chapter 5.1 Yes = 4 No = 0 Needs Improvement = 1-3 a. Procedures to notify an operator (company officer) when a noncompliance is identified Yes No Needs Improvement b. Procedures to routinely review progress of compliance actions to prevent delays or breakdowns Yes No Needs Improvement c. Procedures regarding closing outstanding probable violations Yes No Needs Improvement Evaluator Notes: D1. Yes*3. See Procedures Section V.13 which references Commission Rules 38.5.2205-2209 ARM which address Notification, Review, & Closing of Probable Violations. 2 Did the state follow compliance procedures (from discovery to resolution) and adequately 4 4 document all probable violations, including what resolution or further course of action is needed to gain compliance? (Incident Investigations do not need to meet 30/90 day requirement) Chapter 5.1 Yes = 4 No = 0 Needs Improvement = 1-3 a. Were compliance actions sent to company officer or manager/board member if municipal/government system? Yes No Needs Improvement b. Document probable violations Yes No Needs Improvement c. Resolve probable violations Yes No Needs Improvement d. Routinely review progress of probable violations Yes No Needs Improvement e. Within 30 days, conduct a post-inspection briefing with the owner or operator of the gas or hazardous liquid pipeline facility inspected outlining any concerns; and Yes No Needs Improvement f. Within 90 days, to the extent practicable, provide the owner or operator with written preliminary findings of the inspection. Yes No Needs Improvement Evaluator Notes: D2. Yes*6. MPSC followed their procedures. 3 Did the state issue compliance actions for all probable violations discovered? Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: D3. yes, all discovered probable violations were issued a compliance action. 2 2 4 Did compliance actions give reasonable due process to all parties? Including "show cause" hearing if necessary. Yes = 2 No = 0 Evaluator Notes: D4. Yes. due process is given to all. 2 2 5 Is the program manager familiar with state process for imposing civil penalties? Were 2 2 civil penalties considered for repeat violations (with severity consideration) or violations resulting in incidents/accidents? (describe any actions taken) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: D5. Yes, civil penalties are considered and were most recently issued in 2015 and collected in 2016. I re-iterated that, barring new discoveries, The Energy West incident should result in civil penalties. 6 Can the State demonstrate it is using their enforcement fining authority for pipeline safety violations? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: DUNS: 809588692 2018 Gas State Program Evaluation 1 1 Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 12#
MT NG Program Evaluation, 2018, page 13D6. Yes, civil penalties were most recently issued in 2015 and collected in 2016. I encouraged the Program Manager to consider more frequent civil penalties. 7 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: D7. No loss of points occurred. MPSC has generally met the requirements of Part D. MPSC has had a good experience with IA; IA makes tracking of inspections more efficient, for pre, during, and especially for post inspection work. Total points scored for this section: 15 Total possible points for this section: 15 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 13#
MT NG Program Evaluation, 2018, page 14PART E - Incident Investigations Points(MAX) Score 1 Does the state have written procedures to address state actions in the event of an incident/ accident? Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: E1. Yes. See Procedures Section VI.9 which address Conducting & Closing of Incident Investigations. 2 2 2 Does state have adequate mechanism to receive and respond to operator reports of 2 2 incidents, including after-hours reports? And did state keep adequate records of Incident/ Accident notifications received? Chapter 6 Yes = 2 No = 0 Needs Improvement = 1 a. Acknowledgement of MOU between NTSB and PHMSA (Appendix D) Yes No Needs Improvement b. Acknowledgement of Federal/State Cooperation in case of incident/accident (Appendix E) Yes No Needs Improvement Evaluator Notes: E2. Yes. Appendix D & E are known. The 24hr Emergency Contact phone numbers are verified in all operator Emergency Response Procedures. 3 If onsite investigation was not made, did state obtain sufficient information from the operator and/or by other means to determine the facts to support the decision to not go on-site? Chapter 6 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: E3. Yes. It is MPSC practice to onsite investigate all significant incidents. 1 1 4 Were all incidents investigated, thoroughly documented, and with conclusions and 3 3 recommendations? Yes = 3 No = 0 Needs Improvement = 1-2 a. Observations and document review Yes No Needs Improvement b. Contributing Factors Yes No Needs Improvement c. Recommendations to prevent recurrences when appropriate Yes No Needs Improvement Evaluator Notes: E4. Yes. Incidents are investigated and documented. The Energy West incident has been inspected on-site multiple days. The Northwestern Energy incident appeared minor and was cleaned up; and THEN NW discovered the loss of 3MMcf gas loss associated with the incident; therefore, an on-site inspection was not possible. 5 Did the state initiate compliance action for violations found during any incident/accident 1 1 investigation? Yes = 1 No = 0 Evaluator Notes: E5. Yes. The Energy West incident is still under investigation, but two POV are likely; 'did not follow procedures' & 'improper maintenance of alignment sheets'. Will need to verify the results of the investigation next year. 6 Did the state assist Region Office or Accident Investigation Division (AID) by taking appropriate follow-up actions related to the operator incident reports to ensure accuracy and final report has been received by PHMSA? (validate report data from operators concerning incidents/accidents and investigate discrepancies) Chapter 6 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: E6. Yes. Good communications with Western Region and the AID. No requests were received in 2018. 1 1 7 Does state share lessons learned from incidents/accidents? (sharing information, such as: at NAPSR Region meetings, state seminars, etc) DUNS: 809588692 2018 Gas State Program Evaluation 1 1 Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 14#
MT NG Program Evaluation, 2018, page 15Yes = 1 No = 0 Evaluator Notes: E7. Yes, at the NAPSR Western Region Meeting and during the Pipeline Safety Seminars. 8 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: E8. No loss of points occurred. MPSC has generally met the requirements of Part E. MPSC response is detailed when incidents occur. The Energy West incident needs to re-visited in the CY2019 Program Evaluation. Total points scored for this section: 11 Total possible points for this section: 11 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 15#
MT NG Program Evaluation, 2018, page 16PART F - Damage Prevention Points(MAX) Score 1 Has the state reviewed directional drilling/boring procedures of each pipeline operator or its contractor to determine if they include actions to protect their facilities from the dangers posed by drilling and other trench less technologies? NTSB Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: 2 2 F1. Yes. Question is on a supplemental inspection checklist. It has also been on the Std Insp Form for the last few years. 2 Did the state inspector verify pipeline operators are following their written procedures pertaining to notification of excavation, marking, positive response and the availability and use of the one call system? Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: 2 2 F2. Yes. Question is on a supplemental inspection checklist. It has also been on the Std Insp Form for the last few years. 3 Did the state encourage and promote practices for reducing damages to all underground 2 2 facilities to its regulated companies? (i.e. such as promoting/adopting the CGA Best Practices encouraging adoption of the 9 Elements, etc.) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: F3. Yes. they encourage operators to adopt the CGA best practices for any procedures. MPSC also encourages participation in One Call and CGA meetings. 4 Has the agency or another organization within the state collected data and evaluated trends on the number of pipeline damages per 1,000 locate requests? (This can include DIRT and other data shared and reviewed by the pipeline safety program) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: 2 2 F4. Yes. Through 2017 this information is gathered through Annual Reports. Starting in 2018, this information will now also be available through One Call and virtual DIRT. The new Law requires mandatory reporting of ALL line hits. 5 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: F5. No loss of points occurred. MPSC has generally met the requirements of Part F. The Major success of 2017 was the passage of the revision of the Damage Prevention Law which finally included all 9 elements of damage prevention including effective civil penalties. The major success of 2018 has been how the MT Dept. of Labor has issued and collected multiple civil penalties for One-Call violations. Total points scored for this section: 8 Total possible points for this section: 8 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 16#
MT NG Program Evaluation, 2018, page 17PART G - Field Inspections Points(MAX) Score 1 Operator, Inspector, Location, Date and PHMSA Representative Info Only Info Only Info Only = No Points Name of Operator Inspected: Northwestern Energy, opid 31632 Name of State Inspector(s) Observed: Havre Division Unit Location of Inspection: Elizabeth Torske, Inspector, John Torske was also in attendance Date of Inspection: 4/23-24/19 Name of PHMSA Representative: Patrick Gaume Evaluator Notes: G1. Northwestern Energy, opid 31632, Havre Division Unit, Elizabeth Torske, Inspector, John was also in attendance. Northwestern Energy office in Havre, MT. 164 21st Ave West, Havre, MT 59501, 4/23-24/19, Patrick Gaume 2 Was the operator or operator's representative notified and/or given the opportunity to be present during inspection? Yes = 1 No = 0 1 1 Evaluator Notes: G2. Yes, four company employees participated in the inspection & it was held at the NW Energy office in Havre. 3 Did the inspector use an appropriate inspection form/checklist and was the form/checklist used as a guide for the inspection? (New regulations shall be incorporated) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: G3. Yes, the IA Std Distr Insp form was used. It was a Special inspection focused on Records. 2 2 4 Did the inspector thoroughly document results of the inspection? Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: G4. Yes. The Records modules were filled out. 2 2 5 Did the inspector check to see if the operator had necessary equipment during inspection to conduct tasks viewed? (Maps,pyrometer,soap spray,CGI,etc.) Yes = 1 No = 0 Evaluator Notes: G5. Yes. It was an office Inspection and all procedures and records were available 1 1 6 Did the inspector adequately review the following during the field portion of the state evaluation? (check all that apply on list) Yes = 2 No = 0 Needs Improvement = 1 a. Procedures b. Records c. Field Activities d. Other (please comment) Evaluator Notes: G6. Yes*2. The focus of the inspection was records with some reference to procedures. 2 2 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 17#
MT NG Program Evaluation, 2018, page 187 Did the inspector have adequate knowledge of the pipeline safety program and regulations? (Evaluator will document reasons if unacceptable) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: 2 2 G7. Yes. Elizabeth & John were very knowledgeable, thorough and conducted themselves in a professional manner. 8 Did the inspector conduct an exit interview? (If inspection is not totally complete the interview should be based on areas covered during time of field evaluation) Yes = 1 No = 0 Evaluator Notes: G8. Yes. No violations found. The operator was very cooperative and well prepared. 1 1 9 During the exit interview, did the inspector identify probable violations found during the inspections? (if applicable) Yes = 1 No = 0 Evaluator Notes: G9. Yes. No violations found. The operator was very cooperative and well prepared. 1 1 10 General Comments: 1) What did the inspector observe in the field? (Narrative description of field observations and how inspector performed) 2) Best Practices to Share with Other States - (Field - could be from operator visited or state inspector practices) 3) Other. Info Only = No Points a. Abandonment b. Abnormal Operations c. Break-Out Tanks d. Compressor or Pump Stations e. Change in Class Location f. Casings g. Cathodic Protection h. Cast-iron Replacement i. Damage Prevention j. Deactivation k. Emergency Procedures l. Inspection of Right-of-Way m. Line Markers n. Liaison with Public Officials o. Leak Surveys p. MOP q. MAOP r. Moving Pipe s. New Construction t. Navigable Waterway Crossings u. Odorization v. Overpressure Safety Devices w. Plastic Pipe Installation x. Public Education y. Purging z. Prevention of Accidental Ignition A. Repairs B. Signs C. Tapping D. Valve Maintenance Info Only Info Only DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 18#
MT NG Program Evaluation, 2018, page 19E. Vault Maintenance F. Welding G. OQ - Operator Qualification H. Compliance Follow-up I. Atmospheric Corrosion J. Other Evaluator Notes: thorough manner. G10. Yes. This was a special inspection for records. The inspection was performed in a professional, courteous, and Total points scored for this section: 12 Total possible points for this section: 12 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 19#
MT NG Program Evaluation, 2018, page 20PART H - Interstate Agent State (If Applicable) Points(MAX) Score 1 Did the state use the current federal inspection form(s)? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H1-8. NA Not an Interstate agent. 1 NA 2 Are results documented demonstrating inspection units were reviewed in accordance with "PHMSA directed inspection plan"? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H1-8. NA Not an Interstate agent. 1 NA 3 Did the state submit documentation of the inspections within 60 days as stated in its latest Interstate Agent Agreement form? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H1-8. NA Not an Interstate agent. 1 NA 4 Were probable violations identified by state referred to PHMSA for compliance? (NOTE: PHMSA representative has discretion to delete question or adjust points, as appropriate, based on number of probable violations; any change requires written explanation.) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H1-8. NA Not an Interstate agent. 1 NA 5 Did the state immediately report to PHMSA conditions which may pose an imminent safety hazard to the public or to the environment? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H1-8. NA Not an Interstate agent. 1 NA 6 Did the state give written notice to PHMSA within 60 days of all probable violations found? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H1-8. NA Not an Interstate agent. 1 NA 7 Did the state initially submit documentation to support compliance action by PHMSA on probable violations? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H1-8. NA Not an Interstate agent. 1 NA 8 General Comments: Info Only = No Points Evaluator Notes: H1-8. NA Not an Interstate agent. Info Only Info Only Total points scored for this section: 0 Total possible points for this section: 0 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 20#
MT NG Program Evaluation, 2018, page 21PART I - 60106 Agreement State (If Applicable) Points(MAX) Score 1 Did the state use the current federal inspection form(s)? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I1-7. NA Not a 60106 Agreement State 1 NA 2 Are results documented demonstrating inspection units were reviewed in accordance with state inspection plan? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I1-7. NA Not a 60106 Agreement State 1 NA 3 Were any probable violations identified by state referred to PHMSA for compliance? (NOTE: PHMSA representative has discretion to delete question or adjust points, as appropriate, based on number of probable violations; any change requires written explanation.) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I1-7. NA Not a 60106 Agreement State 1 NA 4 Did the state immediately report to PHMSA conditions which may pose an imminent safety hazard to the public or to the environment? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I1-7. NA Not a 60106 Agreement State 1 NA 5 Did the state give written notice to PHMSA within 60 days of all probable violations found? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I1-7. NA Not a 60106 Agreement State 1 NA 6 Did the state initially submit adequate documentation to support compliance action by PHMSA on probable violations? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I1-7. NA Not a 60106 Agreement State 1 NA 7 General Comments: Info Only = No Points Evaluator Notes: I1-7. NA Not a 60106 Agreement State Info Only Info Only Total points scored for this section: 0 Total possible points for this section: 0 DUNS: 809588692 2018 Gas State Program Evaluation Montana MONTANA PUBLIC SERVICE COMMISSION, Page: 21#
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