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PHMSA nm2012hlprogramevaluation
2012 NM HL Program Evaluation - nm2012hlprogramevaluation (New Mexico; Hazardous Liquid State Program Evaluation)
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NM HL Program Evaluation, 2012, page 1Official PDF1200 New Jersey Avenue SE Washington DC 20590 U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2012 Hazardous Liquid State Program Evaluation for NM PIPELINE SAFETY BUREAU Document Legend PART: O -- Representative Date and Title Information A -- Progress Report and Program Documentation Review B -- Program Inspection Procedures C -- Program Performance D -- Compliance Activities E -- Accident Investigations F -- Damage Prevention G -- Field Inspections H -- Interstate Agent State (if applicable) I -- 60106 Agreement State (if applicable) DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 1#
NM HL Program Evaluation, 2012, page 22012 Hazardous Liquid State Program Evaluation -- CY 2012 Hazardous Liquid State Agency: New Mexico Rating: Agency Status: Date of Visit: 03/20/2013 - 06/28/2013 Agency Representative: Jason N. Montoya, PE, Bureau Chief PHMSA Representative: Patrick Gaume, State liaison Commission Chairman to whom follow up letter is to be sent: Name/Title: Mr. Ben L. Hall, Chairman Agency: New Mexico Public Regulation Commission Address: 1120 Paseo de Peralta, 4th floor, P.O. Box 1269 City/State/Zip: Santa Fe, New Mexico 87504-1269 60105(a): Yes 60106(a): No Interstate Agent: No INSTRUCTIONS: Complete this evaluation in accordance with the Procedures for Evaluating State Pipeline Safety Program. The evaluation should generally reflect state program performance during CY 2012 (not the status of performance at the time of the evaluation). All items for which criteria have not been established should be answered based on the PHMSA representative's judgment. A deficiency in any one part of a multiple part question should be scored as needs improvement. Determine the answer to the question then select the appropriate point value. If a state receives less then the maximum points, include a brief explanation in the space provided for general comments/regional observations. If a question is not applicable to a state, select NA. Please ensure all responses are COMPLETE and ACCURATE, and OBJECTIVELY reflect state program performance. Increasing emphasis is being placed on performance. This evaluation together with selected factors reported in the state's annual progress report attachments provide the basis for determining the state's pipeline safety grant allocation. Field Inspection (PART G): The field inspection form used will allow different areas of emphasis to be considered for each question. Question 13 is provided for scoring field observation areas. In completing PART G, the PHMSA representative should include a written summary which thoroughly documents the inspection. Scoring Summary PARTS Possible Points Points Scored A Progress Report and Program Documentation Review 10 9.5 B Program Inspection Procedures 15 15 C Program Performance 42 42 D Compliance Activities 15 15 E Accident Investigations 3 3 F Damage Prevention 8 8 G Field Inspections 12 12 H Interstate Agent State (if applicable) 0 0 I 60106 Agreement State (if applicable) 0 0 TOTALS 105 104.5 State Rating................................................................................................................................................... 99.5 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 2#
NM HL Program Evaluation, 2012, page 3PART A - Progress Report and Program Documentation Review Points(MAX) Score 1 Accuracy of Jurisdictional Authority and Operator/Inspection Units Data - Progress Report Attachment 1 (A1a) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A1. Yes. Attachment 1 is in agreement with PRC records, Attachment 3 & Attachment 8. 1 1 2 Review of Inspection Days for accuracy - Progress Report Attachment 2 (A1b) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A2. Yes, Attachment 2 is in agreement with NMPRC records. 1 1 3 Accuracy verification of Operators and Operators Inspection Units in State - Progress Report Attachment 3 (A1c) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A3. Yes. Attachment 3 is in agreement with PRC records and Attachment 1. 1 1 4 Were all federally reportable incident reports listed and information correct? - Progress Report Attachment 4 (A1d) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A4. Yes. There were no accidents this year. 1 1 5 Accuracy verification of Compliance Activities - Progress Report Attachment 5 (A1e) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A5. Yes, Attachment 5 is in agreement with PRC records & the math is right. 1 1 6 Were pipeline program files well-organized and accessible? - Progress Report Attachment 6 (A1f, A4) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: A6. Yes, the official files are now electronic. 2 2 7 Was employee listing and completed training accurate and complete? - Progress Report 1 0.5 Attachment 7 (A1g) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A7. NI 0.5 pt. A detailed review of Attachment 7 revealed some calculation errors for the HL program. A revised Attachment 7 has been submitted to FedStar. 8 Verification of Part 195,198,199 Rules and Amendments - Progress Report Attachment 8 1 1 (A1h) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A8. Yes. Attachment 8 agrees with current Law and Commission Rules. NM PRC can now establish jurisdiction for LNG by a Rule Making Action of the Commission. No Law is required. The Rule making Action would occur as part of an action to approve a LNG facility in the State. DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 3#
NM HL Program Evaluation, 2012, page 49 List of Planned Performance - Did state describe accomplishments on Progress Report in 1 1 detail - Progress Report Attachment 10 (H1-3) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A9. Yes. The New Mexico Pipeline Safety Bureau (PSB) conducts inspections on approximately 900 miles of intrastate hazardous liquid and C02.pipelines. Our Pipeline inspection program consists of standard, specialized (Operator qualification, integrity management, excavation damage prevention, public awareness, control room management, and drug and alcohol testing), operator training, follow-up, accident investigations, and design, construction and testing inspections. Our standard inspections include a review on the operator's written procedures for operation, maintenance and emergencies; operating and maintenance records, as well as on-site inspections of the pipeline facilities for compliance with 49 CFR Part 195. We investigate pipeline accidents/incidents to determine if it was the result of non-compliance with minimum safety standards. Training in 2011 and 2012'focused on public awareness, operator qualification, integrity management, gathering line definition, and excavation damage prevention. Training in 2013 will focus on control room management, public awareness, operator qualification, integrity management, gathering line definition, and excavation damage prevention. Our goal as in prior years is to conduct a standard inspection on each inspection unit at least once every three (3) years. We will continue to train our inspectors to keep them up-to-date on any changes to Part 195 and how those changes affect pipeline safety. 10 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: A10. The NM PSB has a history of success at implementing new legislation and rules that are consistent with new federal regulations and the direction the industry has taken in both pipeline safety and damage prevention. The only setback in 2012 was a failed attempt at passing legislation that would allow the PRC to assess civil penalties equivalent to the federal amounts established in the Pipeline Safety Act. The PSB has experienced some personnel turn-over over the past year but continues to meet the inspection cycles established in their standard operating procedures. Training, field experience, and getting new hires up to speed will be a major focus in 2013. Additional staff will likely be required to help minimize the heavy burden currently applied to experienced staff. Total points scored for this section: 9.5 Total possible points for this section: 10 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 4#
NM HL Program Evaluation, 2012, page 5PART B - Program Inspection Procedures Points(MAX) Score 1 Standard Inspections (B1a) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: B1. Yes, SOP Section 1 VI & Section 3. 2 2 2 IMP Inspections (B1b) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B2. Yes, SOP Section 1 V & Section 3. 1 1 3 OQ Inspections (B1c) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B3. Yes, SOP Section 1 V & Section 3. 1 1 4 Damage Prevention Inspections (B1d) 1 1 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B4. Yes, Damage Prevention Inspections are not stand alone inspections; Damage Prevention is addressed during Standard Inspections, IMP Inspections, and PAPE inspections. 5 On-Site Operator Training (B1e) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B5. Yes, SOP Section 3 IV. 1 1 6 Construction Inspections (B1f) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: B6. Yes, SOP Section 1 V & Section 3. 1 1 7 Incident/Accident Investigations (B1g) 2 2 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: B7. Yes, SOP Section 2. 8 Does inspection plan address inspection priorities of each operator, and if necessary each 6 6 unit, based on the following elements? (B2a-d, G1,2,4) Yes = 6 No = 0 Needs Improvement = 1-5 a. Length of time since last inspection Yes No Needs Improvement b. Operating history of operator/unit and/or location (includes leakage, incident and compliance activities) Yes No Needs Improvement c. Type of activity being undertaken by operators (i.e. construction) Yes No Needs Improvement d. Locations of operators inspection units being inspected - (HCA's, Geographic area, Population Density, etc) Yes No Needs Improvement e. Process to identify high-risk inspection units that includes all threats - (Excavation Damage, Corrosion, Natural Forces, Outside Forces, Material and Welds, Equipment, Yes No Needs Improvement Operators and any Other Factors) DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 5#
NM HL Program Evaluation, 2012, page 6f. Are inspection units broken down appropriately? Yes No Needs Improvement Evaluator Notes: B8. Yes, SOP Section 1, specifically Section 1 VI. In addition, NM PRC has created a formal evaluation process for risk factors and fully used the risk based process in 2011. Units are created per The State Guidelines. 9 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: B9. The PSB continues to maintain a positive working relationship with operators and excavation stakeholders through effective enforcement, inspections, education, and training. A high risk inspection unit policy was implemented in 2012 to focus on higher priority areas that pose a threat to safe operations. NM continues to be an industry leader in damage prevention and efforts have been recognized by NAPSR, CGA, and Federal DOT. The NM PSB is considered to be a highly effective program. Authorized staff was maintained at 11 people during 2012. A recent decrease in qualified and trained staff will result in additional inspection-person days for lead inspectors. Training will continue for all inspectors to keep them up- to-date on new regulations and changes affecting pipeline safety. New damage prevention investigation policies and procedures have been written in NM and they became effective January 1, 2013. Total points scored for this section: 15 Total possible points for this section: 15 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 6#
NM HL Program Evaluation, 2012, page 7PART C - Program Performance Points(MAX) Score 1 Was ratio of Total Inspection person-days to total person days acceptable? Yes = 5 No = 0 A. Total Inspection Person Days (Attachment 2): 142.50 B. Total Inspection Person Days Charged to the Program (220 X Inspection Person Years) (Attachment 7): 220 X 1.04 = 228.80 Ratio: A / B 142.50 / 228.80 = 0.62 If Ratio >= 0.38 Then Points = 5, If Ratio < 0.38 Then Points = 0 Points = 5 Evaluator Notes: C1. Yes, 142.5 inspection days, 1.04 Inspector-years, Ratio=0.623 okay. 5 5 2 Has each inspector and program fulfilled the T Q Training Requirements? (See 5 5 Guidelines for requirements) Chapter 4.4 (A8-A11, G19) Yes = 5 No = 0 Needs Improvement = 1-4 a. Completion of Required OQ Training before conducting inspection as lead? Yes No Needs Improvement b. Completion of Required IMP Training before conducting inspection as lead Yes No Needs Improvement c. Root Cause Training by at least one inspector/prgram manager Yes No Needs Improvement d. Note any outside training completed Yes No Needs Improvement Evaluator Notes: C2. Yes, All inspectors with 3 years of service are certified, 4 inspectors are certified to lead GIMP, LIMP, & OQ. The Program Manager is still within his 5 year training window. 3 Did state records and discussions with state pipeline safety program manager indicate adequate knowledge of PHMSA program and regulations? Chapter 4.1,8.1 (A5) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C3. Yes. Jason is fully engaged in his role as Pipeline Safety Manager and his staff is supportive. 2 2 4 Did state respond to Chairman's letter on previous evaluation within 60 days and correct or address any noted deficiencies? (If necessary) Chapter 8.1 (A6-7) Yes = 2 No = 0 Needs Improvement = 1 2 2 Evaluator Notes: C4. Yes, Response was in about 8 days (Jan 14th & Jan 22, 2012) & addressed all 3 items that were requested. 5 Did State hold PHMSA TQ Seminar in Past 3 Years? Chapter 8.5 (A3) Yes = 2 No = 0 2 2 Evaluator Notes: C5. Yes, The TQ Seminars were held September 25-27, 2012, The next one is scheduled for 2014, date TBD. 6 Did state inspect all types of operators and inspection units in accordance with time intervals established in written procedures? Chapter 5.1 (B3) Yes = 5 No = 0 Needs Improvement = 1-4 Evaluator Notes: C6. Yes, all types of inspections are within their time intervals. 5 5 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 7#
NM HL Program Evaluation, 2012, page 87 Did inspection form(s) cover all applicable code requirements addressed on Federal 2 2 Inspection form(s)? Did State complete all applicable portions of inspection forms? Chapter 5.1 (B4-5) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C7. Yes, NM PRC uses the Federal Forms, current version (pre-IA), and my spot checks of inspections and related NOPV shows complete inspections that are consistent with the NOPVs. Reviewed PAPEI-City of Socorro-12-012612-05-pa& associated NOPV; HL Std-Agave Energy Co-3/5-9/2012, D&A(long Form)-Celero Energy-12-041212-43-HL & associated NOPV; OQ-NMGC-10/29-11/1/2012 & associated letter of Concern; DIMP-City of Socorro-12-022412-39-MD & associated letter of concern. 8 Did the state review operator procedures for determining areas of active corrosion on liquid lines in sufficient detail? (NOTE: PHMSA representative to describe state criteria for determining areas of active corrosion) (B7) Yes = 1 No = 0 Evaluator Notes: C8. Yes, it is part of the standard inspection and is reviewed on a Unit by Unit level. 1 1 9 Did the state adequately review for compliance operator procedures for abandoning 1 1 pipeline facilities and analyzing pipeline accidents to determine their causes? (NOTE: PHMSA representative to describe state criteria for determining compliance with abandoning pipeline facilities and analyzing pipeline accidents to determine their causes) (B8) Yes = 1 No = 0 Evaluator Notes: C9. Yes, the standard inspections require that the operator show accident response procedures & records and abandonment procedures & records. 10 Is the state aware of environmentally sensitive areas traversed by or adjacent to hazardous liquid pipelines? (reference Part 195, review of NPMS) (B9) Yes = 1 No = 0 Evaluator Notes: C10. Yes, Inspectors have been LIMP trained, and LIMP inspections are being performed. 1 1 11 Did the state review operator records of previous accidents and failures including reported third party damage and leak response to ensure appropriate operator response as required by 195.402(c)(5)? (B10,E5) Yes = 1 No = 0 Evaluator Notes: C11. Yes, It has been added to an addendum sheet and is part of every standard inspection. 1 1 12 Has the state reviewed Operator Annual reports, along with Incident/Accident reports, for 2 2 accuracy and analyzed data for trends and operator issues? Data Initiative (G5-8,G15) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C12. Yes. Fee and Grant monies are dependent on Annual reports, and they are therefore reviewed closely for completeness, miles of pipe, and leak history. The reports are compared with prior year reports. Yes, the incident and accident files are well documented and complete. Yes, Data Analysis is now well developed. NM PRC is gathering DIRT, annual reports, inspection results, and other One-Call data. The disaggregating and trending of the data was fully implemented in 2011 and is impacting the risk ranking of Units and Operators for inspections starting in 2012. 13 Did state input all applicable OQ, IMP inspection results into federal database in a timely manner? This includes replies to Operator notifications into IMDB database. Chapter 5.1 (G9-12) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation 2 2 New Mexico NM PIPELINE SAFETY BUREAU, Page: 8#
NM HL Program Evaluation, 2012, page 9C13. Yes, 6 OQ inspection were performed and uploaded in 2012, also 1 Gimp & 2 LIMP inspections were performed and uploaded. they were exclusively Protocols As or 1s. 14 Has state confirmed intrastate operators have submitted information into NPMS database along with changes made after original submission? (G13) Yes = 1 No = 0 Needs Improvement = .5 1 1 Evaluator Notes: C14. Yes, this question has been added to the addendum sheet for standard inspections. The inspectors are actually checking NPMS during Unit Standard Inspections. 15 Is the state verifying operators are conducting drug and alcohol tests as required by regulations? This should include verifying positive tests are responded to in accordance with program. 49 CFR 199 (I1-3) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: 2 2 C15. Yes, the Federal Long form is used for HQ D&A inspections at least every 4 years and this question is asked. 16 Is state verifying operators OQ programs are up to date? This should include verification 2 2 of any plan updates and that persons performing covered tasks (including contractors) are properly qualified and requalified at intervals determined in the operators plan. 49 CFR 195 Part G (I4-7) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C16 Yes, the NM PRC SOP requires that full OQ inspections of each operator are required every 6 years. Protocol 9 inspections are required of each Unit every 3 years and are usually done as part of a standard inspection. 17 Is state verifying operator's hazardous liquid integrity management (L IMP) Programs are up to date? This should include a previous review of LIMP plan, along with monitoring progress on operator tests and remedial actions. In addition, the review should take in to account program review and updates of operators plan(s). 49 CFR 195.452 Appendix C (C8-12) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C17. Yes, all types of inspections are within their time intervals. 2 2 18 Is state verifying operators Public Awareness programs are up to date and being followed. State should also verify operators have evaluated Public Awareness programs for effectiveness as described in RP1162. 49 CFR 195.440 (I13-16) PAPEI Effectiveness Inspections should be complete by December 2013 2 2 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: C18. Yes, all PL safety inspectors have completed the PAPEE class, and the first round of PAPE Inspections were completed by the end of 2012. 19 Does the state have a mechanism for communicating with stakeholders - other than state 1 1 pipeline safety seminar? (This should include making enforcement cases available to public). (G19-20) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C19. Yes, through the NM Regional Common Ground Alliance, also by conducting seminars, making presentations at Trade Meetings, at Construction Industry Board Meetings, & at special meetings for Construction Industry Boards & their staffs. Also Master Meter Outreach presentations and Security & Integrity Foundation (SIF) training sessions. The NM PRC also attends and supports NUCA meetings and programs, NMRCGA Meetings and programs, and NMGA programs. Also, the Program Manager sits on the NM811 Board as an advisor. Yes, the public has access to NM PRC records of inspections, DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 9#
NM HL Program Evaluation, 2012, page 10violations, and etc. The NM PRC recently established a website (DRETS) to facilitate the posting of 3rd party damage reports that may be accessed by all stakeholders. 20 Did state execute appropriate follow-up actions to Safety Related Condition (SRC) Reports? Chapter 6.3 (B6) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C20. NA. No SRCR in 2012 for the HL Program. 1 NA 21 Did the state participate in/respond to surveys or information requests from NAPSR or 1 1 PHMSA? (H4) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: C21. Yes. All e-mails and surveys are responded to. Also NM PRC personnel are actively participating on three NAPSR Committees. (Liaison, Distribution Form revision, PAP). 22 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: C22. Both pipeline safety and damage prevention programs continue to be robust and continue to adapt well to change. (Damage Reporting & Enforcement Tracking System) DRETS has been implemented since June 2012 and the PSB is working on implementing a web-based inspection program for pipeline safety. Issuing notice of probable violations, and civil penalties where warranted, have been effective. The damage prevention staff is an integral part to effective enforcement and plays an integral part with compliance. The NM PRC's continuing partnership with operators concerning public awareness through participation in CGA, NUCA, NM811, NMRCGA, and NMGA is noted. The forthcoming challenge is going to be with getting vacancies filled and staff qualified to conduct inspections at a high quality level. Total points scored for this section: 42 Total possible points for this section: 42 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 10#
NM HL Program Evaluation, 2012, page 11PART D - Compliance Activities Points(MAX) Score 1 Does the state have written procedures to identify steps to be taken from the discovery to 4 4 resolution of a probable violation? Chapter 5.1 (B12-14, B16, B1h) Yes = 4 No = 0 Needs Improvement = 1-3 a. Procedures to notify an operator (company officer) when a noncompliance is identified Yes No Needs Improvement b. Procedures to routinely review progress of compliance actions to prevent delays or breakdowns Yes No Needs Improvement Evaluator Notes: D1. Yes, in the SOP, Section 1. Also, per NM PRC rule 18.60.4.12 the Pipeline Safety Bureau (PSB) is authorized to directly assess civil penalties. The NM PRC PSB follows its own procedures. 2 Did the state follow compliance procedures (from discovery to resolution) and adequately 4 4 document all probable violations, including what resolution or further course of action is needed to gain compliance? Chapter 5.1 (B11,B18,B19) Yes = 4 No = 0 Needs Improvement = 1-3 a. Were compliance actions sent to company officer or manager/board director if municipal/government system? Yes No Needs Improvement b. Were probable violations documented? Yes No Needs Improvement c. Were probable violations resolved? Yes No Needs Improvement d. Was the progress of probable violations routinely reviewed? Yes No Needs Improvement Evaluator Notes: D2. Yes; All inspection reports and supporting documentation are saved electronically on the NM PRC server and backed up with a PDF copy that is also mailed to the operator. The operator is required to formally respond acknowledging probable violations individually and take corrective action, request a settlement conference, or hearing with the NM PRC. All responses, follow-up work and documents are saved electronically specific to each inspection. These electronic files are the official files. Additionally, NM PRC is in the process of converting to a web based inspection program that will allow a more efficient and effective process. The Bureau Chief sends a final letter when a case has been resolved. See SOP, section 1, VIII, B. 3 Did the state issue compliance actions for all probable violations discovered? (B15) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: D3. Yes, 3 IN 2012, 1 in 2011, 2 in 2010, 2 in 2009, and 2 in 2008. 2 2 4 Did compliance actions give reasonable due process to all parties? Including "show cause" hearing if necessary. (B17, B20) Yes = 2 No = 0 Evaluator Notes: 2 2 D4. Yes, it is in the SOP, section 1.VIII.c.1.b.3 & 4, and due process is afforded all per the SOP & State Regulations. 5 Is the program manager familiar with state process for imposing civil penalties? Were 2 2 civil penalties considered for repeat violations (with severity consideration) or violations resulting in incidents/accidents? (describe any actions taken) (B27) Yes = 2 No = 0 Evaluator Notes: D5. Yes, the Program Manager assesses civil penalties for all 3rd party damages. The Program Manager recommends civil penalties as appropriate for violations of pipeline safety regulations. 6 Can the State demonstrate it is using their enforcement fining authority for pipeline safety 1 1 violations? Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: D6. Yes, The NM PRC has an established process in place for assessing civil penalties for pipeline safety probable DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 11#
NM HL Program Evaluation, 2012, page 12violations which are considered on a case by case basis depending on the circumstances (i.e., loss of life, property damaged, service interruptions, location, etc.) supported by a $317,000 fine in 2010. The NM PRC also has an established procedure in place for assessing civil penalties upon excavation alleged violators for non-compliance of NM Excavation Law policies and procedures. 7 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: D7. NM PRC is committed to Pipeline Safety and uses all available regulatory tools to enforce the regulations including the judicious assessing of civil penalties when the violation endangers the public or is a repeat violation. More focus on verifying that operators are taking adequate corrective actions for probable violations will be implemented in 2013. Total points scored for this section: 15 Total possible points for this section: 15 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 12#
NM HL Program Evaluation, 2012, page 13PART E - Accident Investigations Points(MAX) Score 1 Does state have adequate mechanism to receive and respond to operator reports of 2 2 accidents, including after-hours reports? And did state keep adequate records of Incident/ Accident notifications received? Chapter 6 (A2,D1-3) Yes = 2 No = 0 Needs Improvement = 1 a. Acknowledgement of MOU between NTSB and PHMSA (Appendix D) Yes No Needs Improvement b. Acknowledgement of Federal/State Cooperation in case of incident/accident (Appendix E) Yes No Needs Improvement Evaluator Notes: E1. Yes, is in the SOP sec 2; 1. Determine if safety violations occurred. 2. Determine root causes of the accident if asked by NTSB. 3. Cooperate with NTSB. Also, the MOU between NTSB and OPS is understood, and NM PRC fully cooperates with NTSB. 2 If onsite investigation was not made, did state obtain sufficient information from the operator and/or by other means to determine the facts to support the decision to not go on-site? Chapter 6 (D4) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: E2. NA- no accidents in 2012. The practice is to do so. 1 NA 3 Were all accidents investigated, thoroughly documented, and with conclusions and 3 NA recommendations? (D5) Yes = 3 No = 0 Needs Improvement = 1-2 a. Observations and document review Yes No Needs Improvement b. Contributing Factors Yes No Needs Improvement c. Recommendations to prevent recurrences where appropriate Yes No Needs Improvement Evaluator Notes: E3 NA- no accidents in 2012. The practice is to do so. 4 Did the state initiate compliance action for violations found during any incident/accident investigation? (D6) Yes = 1 No = 0 Evaluator Notes: E4. NA- no accidents in 2012. The practice is to do so. 1 NA 5 Did the state assist region office by taking appropriate follow-up actions related to the 1 NA operator accident reports to ensure accuracy and final report has been received by PHMSA? (validate report data from operators concerning incidents/accidents and investigate discrepancies) Chapter 6 (D7) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: E5. NA, the Federal region office made no requests in 2012. NM PRC is a partner with PHMSA to ensure that incident reports are accurate & updated. 6 Does state share lessons learned from incidents/accidents? (sharing information, such as: 1 1 at NAPSR Region meetings, state seminars, etc) (G15) Yes = 1 No = 0 Evaluator Notes: E6. Yes, NM PRC makes a report during the SW Region NAPSR Meeting, and responds as appropriate to email correspondence. All three of the 2012 year incidents will be discussed at SW Region NAPSR for things discovered and lessons learned. Lessons learned and audit findings are constantly being shared with NM operators. DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 13#
NM HL Program Evaluation, 2012, page 147 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: E7. The NM PRC SOP and actual practices are in compliance with PHMSA state programs for incident/accident investigation procedures. All findings and reports are available to NAPSR and PHMSA. The PSB continues to maintain staff on-call for emergency purposes as required per State Guidelines. Total points scored for this section: 3 Total possible points for this section: 3 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 14#
NM HL Program Evaluation, 2012, page 15PART F - Damage Prevention Points(MAX) Score 1 Has the state reviewed directional drilling/boring procedures of each pipeline operator or its contractor to determine if they include actions to protect their facilities from the dangers posed by drilling and other trench less technologies? (E1) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: F1. Yes. This has been added to an addendum sheet and is part of every standard inspection. 2 2 2 Did the state inspector check to assure the pipeline operator is following its written 2 2 procedures pertaining to notification of excavation, marking, positive response and the availability and use of the one call system? (E2) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: F2. Yes, It is on the Standard inspection form. NM PRC requires Pipeline Operators to report ALL 3rd party damages within 30 days to the PSB through the NM PRC website (DRETS). 3 Did the state encourage and promote practices for reducing damages to all underground 2 2 facilities to its regulated companies? (i.e. such as promoting/adopting the CGA Best Practices encouraging adoption of the 9 Elements, etc.) (E3) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: F3. Yes, this is an ongoing priority effort. The NM PRC PSB is on the NM811 Board and co-sponsors the Regional CGA meetings. The NM PRC PSB meets with damage prevention stakeholders during the monthly NMRCGA meetings to discuss best practices. The NM PRC PSB holds a monthly NM Excavation Law and Procedures class for alleged violators to attend. This class is mandatory for repeat violators. Three master meter outreach programs were conducted in 2012, 37 additional excavation law and procedures classes were conducted for 787 individuals, and a two day seminar was conducted in September 2012 where 811 was advertised. It was sponsored by NMPRC, NM811, NUCA, & NM Gas Assoc. These organizations are the original members and trainers promoting damage prevention. 4 Has the agency or another organization within the state collected data and evaluated 2 2 trends on the number of pipeline damages per 1,000 locate requests? (This can include DIRT and other data shared and reviewed by the pipeline safety program) (E4,G5) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: F4. Yes. NM PRC PSB has access to all locate requests and all damage reports. Evaluations concerning type of damage, hits per alleged violator, cost to repair, injuries, by date, & hit frequency have been done. PSB applied for permission to enter into an information sharing contract with NM One-Call to further enhance data analysis and data collection, and to get the information entered into DRETS (Damage Reporting & Enforcement Tracking System). The contract with NM One-Call was signed in December, 2009 and data is being entered into DRETS. Disaggregation of data is now much easier. 5 General Comments: Info Only Info Only Info Only = No Points Evaluator Notes: F5. During 2012, the PSB continued to work on improving Public Awareness, the advertising of 811, promoting NMRCGA, improving NM811, and effectively enforcing the excavation law upon all stakeholders in a reasonable manner. The NMPRC PSB's damage prevention program's efforts have recently received national recognition and are considered a leader in protecting underground facilities. The CGA president recognized NM's damage prevention program to be in the top 5 across the nation. Increased focus on educating stakeholders of new regulations and rules will be provided during 2013 including "how to comply" portion. This work is in agreement with The emphasis PHMSA has directed to all State Partners to fully implement all 9 Elements of Damage Prevention as described in the 2006 PIPES Act. Total points scored for this section: 8 Total possible points for this section: 8 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 15#
NM HL Program Evaluation, 2012, page 16PART G - Field Inspections Points(MAX) Score 1 Operator, Inspector, Location, Date and PHMSA Representative Info Only Info Only Info Only = No Points Name of Operator Inspected: Frontier Field Services, opid 32248 Name of State Inspector(s) Observed: Joe Johnson, Inspection Supervisor Location of Inspection: 1001 Conoco Rd, Maljamar, NM Date of Inspection: 3/21-22/13 Name of PHMSA Representative: Patrick Gaume Evaluator Notes: G1. Frontier Field Services, opid 32248; Joe Johnson, Inspection Supervisor, NMPRC; 1001 Conoco Rd, Maljamar, NM, lat-long: 32.81466-103.77059; 3/21-22/13, Patrick Gaume, a Standard Inspection. 2 Was the operator or operator's representative notified and/or given the opportunity to be present during inspection? (F2) Yes = 1 No = 0 Evaluator Notes: 1 1 G2. Yes, they were contacted in advance, the inspection was at their office, and four personnel participated in the inspection. 3 Did the inspector use an appropriate inspection form/checklist and was the form/checklist used as a guide for the inspection? (New regulations shall be incorporated) (F3) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: G3. Yes, Fed Form 3 plus State generated addendum form. 2 2 4 Did the inspector thoroughly document results of the inspection? (F4) 2 2 Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: G4. Yes, this inspection is a full standard inspection and all questions are & will be addressed. 5 Did the inspector check to see if the operator had necessary equipment during inspection to conduct tasks viewed? (Maps,valve keys, half cells, etc) (F5) Yes = 1 No = 0 Evaluator Notes: G5. Yes, keys, hand tools, markers, PPI, half-cell, multimeter, water, OQ inspection forms. 1 1 6 Did the inspector adequately review the following during the field portion of the state evaluation? (check all that apply on list) (F7) Yes = 2 No = 0 Needs Improvement = 1 a. Procedures b. Records c. Field Activities d. Other (please comment) Evaluator Notes: G6. Yes. The inspection addressed procedures, records, field, and OQ field. 2 2 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 16#
NM HL Program Evaluation, 2012, page 177 Did the inspector have adequate knowledge of the pipeline safety program and regulations? (Evaluator will document reasons if unacceptable) (F8) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: G7. Yes, Joe & Loretta are well trained and very knowledgeable. 2 2 8 Did the inspector conduct an exit interview? (If inspection is not totally complete the 1 1 interview should be based on areas covered during time of field evaluation) (F9) Yes = 1 No = 0 Evaluator Notes: G8. Yes, An item of Concern-this pipeline must be inspected twice per year as it is a HVL line. Some procedures were amended during the course of the inspection. The records for the primary control valve needs to be double checked. Please mark the flanges that designate the start and end of the pipeline. 9 During the exit interview, did the inspector identify probable violations found during the 1 1 inspections? (if applicable) (F10) Yes = 1 No = 0 Evaluator Notes: G9. Yes, An item of Concern-this pipeline must be inspected twice per year as it is a HVL line. Some procedures were amended during the course of the inspection. The records for the primary control valve needs to be double checked. Please mark the flanges that designate the start and end of the pipeline. 10 General Comments: What did the inspector observe in the field? (Narrative description of field observations and how inspector performed) Best Practices to Share with Other States - (Field - could be from operator visited or state inspector practices) Other Info Only = No Points a. Abandonment b. Abnormal Operations c. Break-Out Tanks d. Compressor or Pump Stations e. Change in Class Location f. Casings g. Cathodic Protection h. Cast-iron Replacement i. Damage Prevention j. Deactivation k. Emergency Procedures l. Inspection of Right-of-Way m. Line Markers n. Liaison with Public Officials o. Leak Surveys p. MOP q. MAOP r. Moving Pipe s. New Construction t. Navigable Waterway Crossings u. Odorization v. Overpressure Safety Devices w. Plastic Pipe Installation x. Public Education y. Purging z. Prevention of Accidental Ignition A. Repairs B. Signs DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation Info Only Info Only New Mexico NM PIPELINE SAFETY BUREAU, Page: 17#
NM HL Program Evaluation, 2012, page 18C. Tapping D. Valve Maintenance E. Vault Maintenance F. Welding G. OQ - Operator Qualification H. Compliance Follow-up I. Atmospheric Corrosion J. Other Evaluator Notes: G10. Signs, markers, fencing, locks, pipe supports, safety signs, vehicle barriers, atmospheric corrosion, instant off, air-soil interface, flanges & threads, pipe support insulation & spacing & adjustability, pressure control equipment, road crossing. Total points scored for this section: 12 Total possible points for this section: 12 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 18#
NM HL Program Evaluation, 2012, page 19PART H - Interstate Agent State (if applicable) Points(MAX) Score 1 Did the state use the current federal inspection form(s)? (C1) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H.1-8, NA. Not an interstate Partner. 1 NA 2 Are results documented demonstrating inspection units were reviewed in accordance with "PHMSA directed inspection plan"? (C2) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H.1-8, NA. Not an interstate Partner. 1 NA 3 Did the state submit documentation of the inspections within 60 days as stated in its latest Interstate Agent Agreement form? (C3) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H.1-8, NA. Not an interstate Partner. 1 NA 4 Were probable violations identified by state referred to PHMSA for compliance? (NOTE: PHMSA representative has discretion to delete question or adjust points, as appropriate, based on number of probable violations; any change requires written explanation.) (C4) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H.1-8, NA. Not an interstate Partner. 1 NA 5 Did the state immediately report to PHMSA conditions which may pose an imminent safety hazard to the public or to the environment? (C5) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H.1-8, NA. Not an interstate Partner. 1 NA 6 Did the state give written notice to PHMSA within 60 days of all probable violations found? (C6) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H.1-8, NA. Not an interstate Partner. 1 NA 7 Did the state initially submit documentation to support compliance action by PHMSA on probable violations? (C7) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: H.1-8, NA. Not an interstate Partner. 1 NA 8 General Comments: Info Only = No Points Evaluator Notes: H.1-8, NA. Not an interstate Partner. Info Only Info Only Total points scored for this section: 0 Total possible points for this section: 0 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 19#
NM HL Program Evaluation, 2012, page 20PART I - 60106 Agreement State (if applicable) Points(MAX) Score 1 Did the state use the current federal inspection form(s)? (B21) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I.1-7, NA. Not a 60106 State Program Partner. 1 NA 2 Are results documented demonstrating inspection units were reviewed in accordance with state inspection plan? (B22) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I.1-7, NA. Not a 60106 State Program Partner. 1 NA 3 Were any probable violations identified by state referred to PHMSA for compliance? (NOTE: PHMSA representative has discretion to delete question or adjust points, as appropriate, based on number of probable violations; any change requires written explanation.) (B23) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I.1-7, NA. Not a 60106 State Program Partner. 1 NA 4 Did the state immediately report to PHMSA conditions which may pose an imminent safety hazard to the public or to the environment? (B24) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I.1-7, NA. Not a 60106 State Program Partner. 1 NA 5 Did the state give written notice to PHMSA within 60 days of all probable violations found? (B25) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I.1-7, NA. Not a 60106 State Program Partner. 1 NA 6 Did the state initially submit adequate documentation to support compliance action by PHMSA on probable violations? (B26) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: I.1-7, NA. Not a 60106 State Program Partner. 1 NA 7 General Comments: Info Only = No Points Evaluator Notes: I.1-7, NA. Not a 60106 State Program Partner. Info Only Info Only Total points scored for this section: 0 Total possible points for this section: 0 DUNS: 142199152 2012 Hazardous Liquid State Program Evaluation New Mexico NM PIPELINE SAFETY BUREAU, Page: 20#
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