RegulusPipeline researchPHMSA ny-2022-hazardous-liquid-program-evaluation
NY HL Program Evaluation, 2022, page 1Official PDF1200 New Jersey Avenue SE Washington DC 20590 U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2022 Hazardous Liquid State Program Evaluation for NEW YORK DEPARTMENT OF PUBLIC SERVICE Document Legend PART: O -- Representative, Dates and Title Information A -- Progress Report and Program Documentation Review B -- Program Inspection Procedures C -- State Qualifications D -- Program Performance E -- Field Inspections F -- Damage prevention and Annual report analysis G -- Interstate Agent/Agreement States DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 1#
NY HL Program Evaluation, 2022, page 22022 Hazardous Liquid State Program Evaluation -- CY 2022 Hazardous Liquid State Agency: New York Rating: Agency Status: Date of Visit: 07/10/2023 - 07/28/2023 Agency Representative: Kevin Speicher, Chief Pipeline Safety and Reliability Brent Mahan, Utility Supervisor Suresh Thomas, Utility Supervisor Nicole Patrick, Administrative PHMSA Representative: Glynn Blanton, State Liaison, PHMSA State Program Clint Stephens, State Liaison, PHMSA State Program Commission Chairman to whom follow up letter is to be sent: Name/Title: Rory Christian, Chair Agency: New York Department of Public Service Address: Empire State Plaza, Agency Building 3 City/State/Zip: Albany, NY 1223-1350 60105(a): Yes 60106(a): No Interstate Agent: Yes INSTRUCTIONS: Complete this evaluation in accordance with the Evaluator Guidance for conducting state pipeline safety program evaluations. The evaluation should generally reflect state program performance during CY 2022 (not the status of performance at the time of the evaluation). A deficiency in any one part of a multiple-part question should be scored as “Needs Improvement.” Determine the answer to the question then select the appropriate point value. If a state receives less than the maximum points, include a brief explanation in the appropriate notes/comments section. If a question is not applicable to a state, select NA. Please ensure all responses are COMPLETE and ACCURATE, and they OBJECTIVELY reflect the state's program performance for the question being evaluated. Increasing emphasis is being placed on how the state pipeline safety programs conduct and execute their pipeline safety responsibilities (their performance). This evaluation, together with selected factors reported in the state's annual progress report attachments, provide the basis for determining the state's pipeline safety grant allocation. Scoring Summary PARTS Possible Points Points Scored A Progress Report and Program Documentation Review 0 0 B Program Inspection Procedures 15 15 C State Qualifications 10 10 D Program Performance 50 50 E Field Inspections 15 15 F Damage prevention and Annual report analysis 6 6 G Interstate Agent/Agreement States 0 0 TOTALS 96 96 State Rating................................................................................................................................................... 100.0 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 2#
NY HL Program Evaluation, 2022, page 3PART A - Progress Report and Program Documentation Review Points(MAX) Score 1 Were the following Progress Report Items accurate? (*items not scored on progress Info Only Info Only report) Info Only = No Points a. Stats On Operators Data - Progress Report Attachment 1 b. State Inspection Activity Data - Progress Report Attachment 2 c. List of Operators Data - Progress Report Attachment 3* d. Incidents/Accidents Data - Progress Report Attachment 4* e. Stats of Compliance Actions Data - Progress Report Attachment 5* f. List of Records Kept Data - Progress Report Attachment 6 * g. Staff and TQ Training Data - Progress Report Attachment 7 h. Compliance with Federal Regulations Data - Progress Report Attachment 8 i. Performance and Damage Prevention Question Data - Progress Report Attachment 10* Evaluator Notes: a. Jurisdictional authority is on 4 operators. NY DPS has an Interstate agent status with PHMSA and performs inspections on 7 Interstate HL operators. b. Reviewed Attachment 2. Total number of inspections were 117.79. This is an increase from previous year and exceeds the number required by PHMSA. c. No issues with Attachment 3. d. No incidents/accidents occurred in 2022. e. One carryover violation was listed and three to be corrected at end of calendar year. Five compliance actions were taken, and no civil penalties assessed in 2022. f. No issues with records listed. g. Reviewed Attachment 7 to TQ records and found 19 inspectors listed correctly. 16- Category I & 3 category III. h. State Agency civil penalty amount is $100,000 with no upper limit. i. No issues with Attachment 10. Total points scored for this section: 0 Total possible points for this section: 0 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 3#
NY HL Program Evaluation, 2022, page 4PART B - Program Inspection Procedures Points(MAX) Score 1 Do written procedures address pre-inspection, inspection and post inspection activities for each of the following inspection types: Chapter 5.1 Yes = 5 No = 0 Needs Improvement = 1-4 a. Standard Inspections, which include Drug/Alcohol, CRM and Public Awareness Effectiveness Inspections b. IMP Inspections c. OQ Inspections d. Damage Prevention Inspections e. On-Site Operator Training f. Construction Inspections (annual efforts) 5 5 Evaluator Notes: a. Yes, NY DPS Staff Guideline Manual, provides in Chapter 4. Intrastate Natural Gas and Hazardous Liquid Inspection and Compliance Program, Section 4 list the pre and post inspection activities for standard inspections. b. Yes, this information is provided in NY DPS Staff Guideline Manual, Chapter 4, section 4.5, Program Audits. Comprehensive distribution integrity management plan inspections have been completed and their results documented using Inspection Assistant (IA). The recommendation letters, any associated findings, and audit documentation are located in r: \division\gaswater\Safety (1) or r:\division\gas water\safety. c. Yes, this information is provided in NY DPS Staff Guideline Manual, Chapter 4, section 4.5, Program Audits. Comprehensive operator qualification inspection plan inspections have been completed and their results documented using Inspection Assistant (IA). Documentations are located in r:\division\gaswater\Safety (1) or r:\division\gas water\safety. d. Yes, this information is provided in NY DPS Staff Guideline Manual, Chapter 8. Damage Prevention, page 67. e. Yes, this information is provided in NY DPS Staff Guideline Manual, Chapter 1. 1.5 Training, page 12-13. f. Yes, this information is provided in NY DPS Staff Guideline Manual, Chapter 6. Construction, page 52. 2 Do written procedures address inspection priorities of each operator, and if necessary each unit, based on the following elements and time frames established in its procedures? Chapter 5.1 Yes = 4 No = 0 Needs Improvement = 1-3 a. Length of time since last inspection b. Operating history of operator/unit and/or location (includes leakage, incident and compliance activities) c. Type of activity being undertaken by operators (i.e. construction) d. Locations of operator's inspection units being inspected - (HCA's, Geographic area, Population Centers, etc.) e. Process to identify high-risk inspection units that includes all threats - (Excavation Damage, Corrosion, Natural Forces, Outside Forces, Material and Welds, Equipment, Operators and any Other Factors) f. Are inspection units broken down appropriately? 4 4 Evaluator Notes: a. Yes, this information is provided in NY DPS Staff Guideline Manual, Chapter 4. page 31. b. thru e. This is listed in Chapter 4, section 4.2 General Provisions: operator data, general provisions, record audits, field audits, program audits, operations and maintenance procedure audits, verification audits, special audits, probable violations, letters to operators, audit correspondence and documentation, operator training, total state field inspection activity, and national transportation safety board recommendations. Process to identify high-risk inspection units that includes all threats (excavation, corrosion, natural forces, outside forces, materials and welds, equipment and other related factors. They currently have a "5 Year Record Audit Plan" that identifies the high, medium and low risk functions broken down on a five- year schedule. High risk are performed annually, medium risk functions every other year and low-risk function on a five-year basis. f. A review of Appendix 4A confirm inspection units are broken down correctly. 3 (Compliance Procedures) Does the state have written procedures to identify steps to be taken from the discovery to resolution of a probable violation? Chapter 5.1 Yes = 3 No = 0 Needs Improvement = 1-2 a. Procedures to notify an operator (company officer) when a noncompliance is identified 3 3 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 4#
NY HL Program Evaluation, 2022, page 5b. Procedures to routinely review progress of compliance actions to prevent delays or breakdowns c. Procedures regarding closing outstanding probable violations Evaluator Notes: a. Yes, this information is provided in NY DPS Staff Guideline Manual, Chapter 4. Section 4.9 to 4.11 pages 46-48. b. This is addressed in NY DPS Staff Guideline Manual, Chapter 4. Section 4.10. Letters to Operator, page 48 c. This is addressed in NY DPS Staff Guideline Manual, Chapter 4. Section 4.11 Audit Correspondence and Documentation page 48 4 (Incident/Accident Investigations) Does the state have written procedures to address state 3 3 actions in the event of an incident/accident? Yes = 3 No = 0 Needs Improvement = 1-2 a. Mechanism to receive, record, and respond to operator reports of incidents, including after-hours reports b. If onsite investigation was not made, do procedures require on-call staff to obtain sufficient information to determine the facts to support the decision not to go on-site. Evaluator Notes: a. Yes, this is addressed in NY DPS Staff Guideline Manual, Chapter 9. ACCIDENT INVESTIGATION pages 73-81. b. Yes, this item is found in NY DPS Staff Guideline Manual, Chapter 9, section 9.3.2 Notification During Non-Business Hours 5 General Comments: Info Only = No Points Evaluator Notes: No loss of points occurred in this section of the review. Info Only Info Only Total points scored for this section: 15 Total possible points for this section: 15 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 5#
NY HL Program Evaluation, 2022, page 6PART C - State Qualifications Points(MAX) Score 1 Has each inspector and program manager fulfilled training requirements? (See Guidelines Appendix C for requirements) Chapter 4.3 Yes = 5 No = 0 Needs Improvement = 1-4 a. Completion of Required OQ Training before conducting inspection as lead b. Completion of Required IMP Training before conducting inspection as lead c. Root Cause Training by at least one inspector/program manager d. Note any outside training completed e. Verify inspector has obtained minimum qualifications to lead any applicable standard inspection as the lead inspector (Reference State Guidelines Section 4.3.1) 5 5 Evaluator Notes: TQ Blackboard report found 27 individuals have completed the required basis courses and qualified hazardous liquid inspectors. Twenty-one inspectors are HL IMP qualified and six have completed the root cause course. Sixteen inspectors are category I and three are category III. 2 Did state records and discussions with state pipeline safety program manager indicate adequate knowledge of PHMSA program and regulations? Yes = 5 No = 0 Needs Improvement = 1-4 5 5 Evaluator Notes: Yes, Kevin Speicher, Chief Safety and Reliability Division, has been the program manager for 12 years. He has completed all required courses at TQ. Before coming to NY DPS, he worked in the gas industry and has over 28 years of experience in Gas & HL pipeline safety. 3 General Comments: Info Only = No Points Evaluator Notes: No loss of points occurred in this section of the review. Info Only Info Only Total points scored for this section: 10 Total possible points for this section: 10 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 6#
NY HL Program Evaluation, 2022, page 7PART D - Program Performance Points(MAX) Score 1 Did state inspect all types of operators and inspection units in accordance with time intervals established in written procedures? Chapter 5.1 Yes = 5 No = 0 Needs Improvement = 1-4 a. Standard (General Code Compliance) b. Public Awareness Effectiveness Reviews c. Drug and Alcohol d. Control Room Management e. Construction (did state achieve 20% of total inspection person-days?) f. OQ (see Question 3 for additional requirements) g. IMP (see Question 4 for additional requirements) 5 5 Evaluator Notes: Random generated operators to be checked for this evaluation period consisted of 3 hazardous liquid operators (NORTHVILLE INDUSTRIES CORP, NRG OSWEGO HARBOR POWER & CONSOLIDATED EDISON CO OF NY). A review of inspections reports provided on inspections performed on each operator found the time intervals were met in accordance to NY DPS procedures to at least once every 5 calendar years. 2 Did inspection form(s) cover all applicable code requirements addressed on Federal Inspection form(s)? Did State complete all applicable portions of inspection forms? Chapter 5.1. Do inspection records indicate that adequate reviews of procedures, records and field activities, including notes and the appropriate level of inspection person-days for each inspection, were performed? Yes = 10 No = 0 Needs Improvement = 1-9 a. Standard (General Code Compliance) b. Public Awareness Effectiveness Reviews c. Drug and Alcohol d. Control Room Management e. Construction f. OQ (see Question 3 for additional requirements) g. IMP (see Question 4 for additional requirements) 10 10 Evaluator Notes: NY DPS inspection forms cover all federal and state code requirements. They use the Federal IA forms when conducting inspections. A review of inspection reports for this evaluation period found all applicable sections filled out on items reviewed and checked for compliance with HL pipeline safety regulations. No areas of concern with inspection reports. 3 Is state verifying monitoring (Protocol 9/Form15) of operators OQ programs? This should include verification of any plan updates and that persons performing covered tasks (including contractors) are properly qualified and requalified at intervals established in the operator's plan. 49 CFR Part 195 Subpart G Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: Yes, NY DPS is using the Federal IA form to monitor the operators OQ programs 2 2 4 Is state verifying operator's integrity management Programs (IMP and DIMP)? This should include a review of plans, along with monitoring progress. In addition, the review should take in to account program review and updates of operator's plan(s). 49 CFR Part 195 Subpart F & G Yes = 2 No = 0 Needs Improvement = 1 a. Are the implementation plans of the state's large/largest operators(s) being reviewed annually to ensure they are completing full cycle of the IMP process? 2 2 Evaluator Notes: Yes, comprehensive integrity management plans on the four HL operators are being reviewed using the Federal IA forms. NY DPS conducts quarterly meetings with all operators on IMP/DIMP DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 7#
NY HL Program Evaluation, 2022, page 85 Did the state review the following (these items are NTSB recommendations to PHMSA 2 2 that have been deemed acceptable response based on PHMSA reviewing these items during the evaluation process): Chapter 5.1 Yes = 2 No = 0 Needs Improvement = 1 a. Operator records of previous accidents and failures including reported third- party damage and leak response to ensure appropriate operator response as required by 195.402; and b. Directional drilling/boring procedures of each pipeline operator or its contractor to determine if they include actions to protect their facilities from the dangers posed by drilling and other trench less technologies; Evaluator Notes: a. Yes, incidents and accident notifications are reviewed and documented in NY DPS Pipeline Audit System (PAS). b. Directional drilling/boring procedures are submitted by each pipeline operator or its contractors to NY DPS. They are reviewed by NY DPS staff members. Any suggested comments or changes are provided back to the operator. 6 Did the State verify Operators took appropriate action regarding advisory bulletins issued since the last evaluation? (Advisory Bulletins Current Year) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: Yes, advisory bulletins are sent to all operators and discussed at quarterly meetings with the operators. 1 1 7 (Compliance Activities) Did the state follow compliance procedures (from discovery to 10 10 resolution) and adequately document all probable violations, including what resolution or further course of action is needed to gain compliance? Chapter 5.1 Yes = 10 No = 0 Needs Improvement = 1-9 a. Were compliance actions sent to company officer or manager/board member if municipal/government system? b. Were probable violations documented properly? c. Resolve probable violations d. Routinely review progress of probable violations e. Did state issue compliance actions for all probable violations discovered? f. Can state demonstrate fining authority for pipeline safety violations? g. Does Program Manager review, approve and monitor all compliance actions? (note: Program Manager or Senior Official should sign any NOPV or related enforcement action) h. Did state compliance actions give reasonable due process to all parties? Including "show cause" hearing, if necessary. i. Within 30 days, conduct a post-inspection briefing with the owner or operator outlining any concerns j. Within 90 days, to the extent practicable, provide the owner or operator with written preliminary findings of the inspection. (Incident investigations do not need to meet 30/90-day requirement) Evaluator Notes: a. Five compliance actions were taken in CY2022. A review of compliance letters to found information was sent to the company officers. b. Yes, probable violations were listed and documented correctly in the letter. c. Yes, information on resolving violation(s) was contained in the letters. d. Yes, Program Manager and Supervisors routinely review all compliance letters to ensure response from operators have been received. e. Yes, a review of letters confirms compliance action for violations have been issued. f. Yes, the civil penalty assessed in CY2019. g. Yes, Program Manager and Supervisors routinely review compliance letters. h. Yes, compliance action is provided in the letter and prior to an exit interview with the operator. This information was reviewed using the PAC system. No issues. i. Yes, a review of letters and inspection reports confirm a post inspection briefing was performed. j. Yes, compliance letter was sent within 90 days after the inspection audit. DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 8#
NY HL Program Evaluation, 2022, page 98 (Accident Investigations) Were all federally reportable incidents investigated, thoroughly 10 10 documented, with conclusions and recommendations? Yes = 10 No = 0 Needs Improvement = 1-9 a. Does state have adequate mechanism to receive and respond to operator reports of incidents, including after-hours reports? b. Did state keep adequate records of Incident/Accident notifications received? c. If onsite investigation was not made, did the state obtain sufficient information from the operator and/or by means to determine the facts to support the decision not to go on site? d. Were onsite observations documented? e. Were contributing factors documented? f. Were recommendations to prevent recurrences, where appropriate, documented? g. Did state initiate compliance action for any violations found during any incident/accident investigation? h. Did state assist Region Office or Accident Investigation Division (AID) by taking appropriate follow-up actions related to the operator incident reports to ensure accuracy and final report has been received by PHMSA? i. Does state share any lessons learned from incidents/accidents? Evaluator Notes: a. Yes, this item is covered in NY DPS Staff Guideline Manual, Chapter 9. During normal business hours, all incident notifications are received by Staff. The person receiving the notification will record the information given on Form GW-1 Safety Section Incident Notification Report. Staff will determine if further investigation is required and, if necessary, contact local supervision that covers the area of the incident for any required follow-up action, which may include dispatching Staff for an on-site investigation, or contacting the utility for updated information. Each business day, Staff will verify that all reports of incidents that warrant field investigation have been dispatched to local supervision. b. Yes. c. Yes. After hour incident notifications will be received by those employees designated. The notification lists will be updated annually (January) and will be provided to the operators. In addition, Staff will notify the utilities as necessary to remove names of Staff who leave the Section. When taking a non-business hour notification, all information received shall be recorded on Form GW-1 Section Incident Notification Report. Staff is advised to keep a supply of the forms at home and/or have an electronic version. Staff receiving an off-hours notification should judge whether an immediate investigation is warranted based on the information obtained. Factors to consider include reported fatalities or injuries, property damage, or media attention. If Staff determines that an investigation is warranted, Staff shall, regardless of the time of day, attempt to contact their direct supervisor, or the Section Chief. If unable to make contact, Staff shall decide whether to commence an immediate investigation. When in doubt, Staff should opt to self-dispatch to the incident location and inform supervision as soon as practicable by leaving a voicemail and/or e-mail correspondence. d thru f. Yes, information on incidents were recorded in NY DPS data base. g. Yes, compliance action was taken when a violation was found pertaining to an incident. h. Yes, information received from PHMSA AID confirmed NY DPS responded and provided follow-up information on all incidents that occurred in NY. i. Information on incidents or accidents are presented at the NAPSR Eastern Region Meeting. 9 Did state respond to Chairman's letter on previous evaluation within 60 days and correct or address any noted deficiencies? (If necessary) Chapter 8.1 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: No response was required from the letter sent to Chair Rory Christian on September 1, 2022. 1 1 10 Did State conduct or participate in pipeline safety training session or seminar in Past 3 Info Only Info Only Years? Chapter 8.5 Info Only = No Points Evaluator Notes: The last seminar was conducted in Cooperstown, NY on October 3-6, 2022. The seminar was both a gas and hazardous liquid program. 11 Has state confirmed transmission operators have submitted information into NPMS database along with changes made after original submission? Info Only Info Only DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 9#
NY HL Program Evaluation, 2022, page 10Info Only = No Points Evaluator Notes: Yes, they periodically review this information with the operator during their inspection audits. 12 Does the state have a mechanism for communicating with stakeholders - other than state pipeline safety seminar? (This should include making enforcement cases available to public). Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: Yes, this is accomplished via their website and communications with the public. 1 1 13 Did state execute appropriate follow-up actions to Safety Related Condition (SRC) Reports? Chapter 6.7 Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: A review of PHMSA Portal found no safety related condition reports in CY2022. 1 1 14 Was the State responsive to: 1 1 Yes = 1 No = 0 Needs Improvement = .5 a. Surveys or information requests from NAPSR or PHMSA; and b. PHMSA Work Management system tasks? Evaluator Notes: Yes, responses to NAPSR/PHMSA surveys are being provided by Program Manager. Responses to WMS is being entered into the system and reviewed by staff members. 15 If the State has issued any waivers/special permits for any operator, has the state verified conditions of those waivers/special permits are being met? This should include having the operator amend procedures where appropriate. Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: No waiver or special permits were issued in CY2022. 1 1 16 Were pipeline program files well-organized and accessible? Info Only = No Points Evaluator Notes: Yes, pipeline safety files or records were maintained correctly and available for review by this writer. Info Only Info Only 17 Discussion with State on accuracy of inspection day information submitted into State Inspection Day Calculation Tool (SICT). Has the state updated SICT data? Yes = 3 No = 0 Needs Improvement = 1-2 3 3 Evaluator Notes: A discussion with Program Manager found he is familiar with SICT and recently submitted the data into the software program for calendar year 2024. 18 Discussion on State Program Performance Metrics found on Stakeholder Communication Info Only Info Only site.\ http://primis.phmsa.dot.gov/comm/states.htm?nocache=4805 Info Only = No Points Evaluator Notes: A review of NY performance metrics was conducted with Program Manager. It was noted the chart on leakage indicated an downward trend in total leaks eliminated/repaired. The number of leaks decreased from 212 to 197 leaks per 1,000 miles in CY2022. Number of leaks scheduled for repair decreased from 106 to 96. DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 10#
NY HL Program Evaluation, 2022, page 1119 Did the state encourage and promote operator implementation of Pipeline Safety Management Systems (PSMS), or API RP 1173? This holistic approach to improving pipeline safety includes the identification, prevention and remediation of safety hazards. Info Only = No Points a. https://pipelinesms.org/ b. Reference AGA recommendation to members May 20, 2019 Evaluator Notes: Yes, this item is in all enforcement agreements. Info Only Info Only 20 General Comments: Info Only = No Points Evaluator Notes: No loss of points occurred in this section of the review. Info Only Info Only Total points scored for this section: 50 Total possible points for this section: 50 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 11#
NY HL Program Evaluation, 2022, page 12PART E - Field Inspections Points(MAX) Score 1 Operator, Inspector, Location, Date and PHMSA Representative (enter specifics into the Info Only Info Only comments box below) Info Only = No Points a. What type of inspection(s) did the state inspector conduct during the field portion of the state evaluation? (i.e. Standard, Construction, IMP, etc) b. When was the unit inspected last? c. Was pipeline operator or representative present during inspection? d. Effort should be made to observe newest state inspector with least experience Evaluator Notes: PHMSA Rep: Clint Stephens Operator: Consolidated Edison Co. of New York (ConEd) Inspector(s): Arpit Mehta (Lead), Claude Semexant, and Suresh Thomas Location: New York, NY Date: July 25-27, 2023 Note: The inspectors performed a CRM (Procedures, records, and field) inspection and O&M field audit. The pipeline representative was present during the inspection. 2 Did the inspector use an appropriate inspection form/checklist and was the form/checklist used as a guide for the inspection? (New regulations shall be incorporated) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: The inspector used Inspection Assistant (IA) during the inspection as a guide during the CRM inspection. 2 2 3 Did the inspector adequately review the following during the inspection 10 10 Yes = 10 No = 0 Needs Improvement = 1-9 a. Procedures (were the inspector's questions of the operator adequate to determine compliance?) b. Records (did the inspector adequately review trends and ask in-depth questions?) c. Field Activities/Facilities (did inspector ensure that procedures were being followed, including ensuring that properly calibrated equipment was used and OQ's were acceptable?) d. Other (please comment) e. Was the inspection of adequate length to properly perform the inspection? Evaluator Notes: The inspectors reviewed CRM plan, shift log sheets, alarm records, controllers OQ records, observed the control room functionality. In the field the inspectors observed the operation of a main line valve, pipeline markers, and pipe-to-soil testing. 4 From your observation did the inspector have adequate knowledge of the pipeline safety program and regulations? (Evaluator will document reasons if unacceptable) Yes = 2 No = 0 Needs Improvement = 1 2 2 Evaluator Notes: From my observation the lead inspector had adequate knowledge of the pipeline safety program and regulations while performing the CRM inspection. 5 Did the inspector conduct an exit interview, including identifying probable violations? (If inspection is not totally completed the interview should be based on areas covered during time of field evaluation) Yes = 1 No = 0 Needs Improvement = .5 Evaluator Notes: The inspector conducted an exit interview following the CRM inspection, highlighting areas of concern. 1 1 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 12#
NY HL Program Evaluation, 2022, page 136 Was inspection performed in a safe, positive, and constructive manner ? Info Only = No Points a. No unsafe acts should be performed during inspection by the state inspector b. What did the inspector observe in the field? (Narrative description of field observations and how inspector performed) c. Best Practices to Share with Other States - (Field - could be from operator visited or state inspector practices) d. Other Info Only Info Only Evaluator Notes: The CRM inspection was performed in a safe, positive, and constructive manner. The inspector observed the operation of a main line valve, pipeline markers, and pipe-to-soil testing. The inspector performed their duties with professionalism and the knowledge of the pipeline safety code. 7 General Comments: Info Only = No Points Evaluator Notes: There were no issues identified in Part E of the program evaluation. Info Only Info Only Total points scored for this section: 15 Total possible points for this section: 15 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 13#
NY HL Program Evaluation, 2022, page 14PART F - Damage prevention and Annual report analysis Points(MAX) Score 1 Has the state reviewed Operator Annual reports, along with Incident/Accident reports, for accuracy and analyzed data for trends and operator issues. Yes = 2 No = 0 Needs Improvement = 1 2 2 Evaluator Notes: year. Yes, operator's annual reports are reviewed in-office by staff engineers. They continue to review data and included this information in their NY DPS Performance Measures Report that is released to the Commissioners and general public each 2 Has the state verified that the operators analyze excavation damages for the purpose of 2 2 determining root causes and minimizing the possibility of a recurrence? (192.617) Has the state verified that the operators have appropriately identified excavators who have repeatedly violated one-call laws and damaged their facilities. Have the operators taken steps to mitigate that risks? (192.1007) Yes = 2 No = 0 Needs Improvement = 1 Evaluator Notes: Yes, companies are reporting damages and investigate the root causes of damages to their facilities and filing the information with the NY One Call Center. The reported damage report is reviewed by NY DPS. Operators are maintaining a list of contractors or other individuals that have damaged their facilities. They are using this information to meet with the contractor to increase their awareness of their facilities to prevent future damages. Efforts continue to be used by NY One Call and NY DPS to promote the adoption of the Common Ground Alliance Best Practices and included damages in the CGA Dirt program. 3 Has the state reviewed the operator's annual report pertaining to Part D - Excavation Info Only Info Only Damage? Info Only = No Points a. Is the information complete and accurate with root cause numbers? b. Has the state evaluated the causes for the damages listed under "One-Call Notification Practices Not Sufficient" (Part D.1.a.)? c. Has the state evaluated the causes for the damages listed under "Locating Practices Not Sufficient" (Part D.1.b)? For each operator, does the state review the following? d. Is the operator or its locating contractor(s) qualified and following written procedures for locating and marking facilities? e. Is the operator appropriately requalifying locators to address performance deficiencies? f. What is the number of damages resulting from mismarks? g. What is the number of damages resulting from not locating within time requirements (no-shows)? h. Is the operator appropriately addressing discovered mapping errors resulting in excavation damages? i. Are mapping corrections timely and according to written procedures? j. Has the state evaluated the causes for the damages listed under "Excavation Practices Not Sufficient" (Part D.1.c.)? Evaluator Notes: a. Yes, each report is reviewed by NY DPS staff for accuracies and entered their Performance Measures Report. b. & c. Yes, this is reviewed by NY DPS staff and entered their Performance Measures Report. d. Yes, this is reviewed during the construction inspection and when a damage report has been submitted. e. No, the operator uses a contractor firm for personnel to locate facilities. The contractor does not requalify an individual if they mismark a facility. They release the individual from employment. f. In CY2022 the number was 318. g. Unknow due to NY Dig Law does not allow the contractor to dig until the operator has located their facilities. h. Yes, this has been found to have occurred and NY DPS has issued fines against the operator. This action has resulted in the operator taking action to correction their maps. i. Yes j. Yes, this is reviewed and reported in the 2022 Performance Measures Report. DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 14#
NY HL Program Evaluation, 2022, page 154 Has the agency or another organization within the state collected data and evaluated 2 2 trends on the number of pipeline damages per 1,000 locate requests? Yes = 2 No = 0 Needs Improvement = 1 a. What stakeholder group is causing the highest number of damages to the pipelines? Operator, contractor, locating company or public. b. Has the state verified the operator is appropriately focusing damage prevention education and training to stakeholders causing the most damages? c. Has the state evaluated which of the following best describes the reason for the excavation damages; i.e., operator or contractor not following written procedures, failure to maintain marks, failure to support exposed facilities, failure to use hand tools were required, failure to test-hole (pot hole), improper backfilling practices, failure to maintain clearance or insufficient excavation practices. d. Has the state verified the operator is appropriately focusing damage prevention education and training to address the causes of excavation damages? Evaluator Notes: a. Excavators continue to be the highest number of damages. b. Yes, this is accomplished via training and enforcement action taken by NY DPS. Anyone doing work for a municipality or local government must obtain training from the One Call Center before excavating. c. "Failure to use hand tools were required " is the main reason for excavation damages in the State of New York for calendar year 2022. d. Yes, this is reviewed and checked during office/field inspections. 5 General Comments: Info Only = No Points Evaluator Notes: No loss of points occurred in this section of the review. Info Only Info Only Total points scored for this section: 6 Total possible points for this section: 6 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 15#
NY HL Program Evaluation, 2022, page 16PART G - Interstate Agent/Agreement States Points(MAX) Score 1 Were all inspections of interstate pipelines conducted using the Inspection Assistant Info Only Info Only program for documenting inspections? Info Only = No Points Evaluator Notes: Region will complete these questions at the end of the calendar year and forward to Zach Barrett for including any issues in letter to the Chair. 2 If inspections were conducted independent of a PHMSA team inspection was notice of all Info Only Info Only identified probable violations provided to PHMSA within 60 days? Info Only = No Points Evaluator Notes: Region will complete these questions at the end of the calendar year and forward to Zach Barrett for including any issues in letter to the Chair. 3 If inspections were conducted independent of a PHMSA team inspection was PHMSA Info Only Info Only immediately notified of conditions which may pose an immediate safety hazard to the public or environment? Info Only = No Points Evaluator Notes: Region will complete these questions at the end of the calendar year and forward to Zach Barrett for including any issues in letter to the Chair. 4 If inspections were conducted independent of a PHMSA team inspection did the state Info Only Info Only coordinate with PHMSA if inspections not were not included in the PHMSA Inspection Work Plan? Info Only = No Points Evaluator Notes: Region will complete these questions at the end of the calendar year and forward to Zach Barrett for including any issues in letter to the Chair. 5 Did the state take direction from and cooperate with PHMSA for all incident Info Only Info Only investigations conducted on interstate pipelines? Info Only = No Points Evaluator Notes: Region will complete these questions at the end of the calendar year and forward to Zach Barrett for including any issues in letter to the Chair. 6 General Comments: Info Only = No Points Evaluator Notes: letter to the Chair. Info Only Info Only Region will complete these questions at the end of the calendar year and forward to Zach Barrett for including any issues in Total points scored for this section: 0 Total possible points for this section: 0 DUNS: 084003768 2022 Hazardous Liquid State Program Evaluation New York NEW YORK DEPARTMENT OF PUBLIC SERVICE, Page: 16#
This material provides agency context. It does not replace binding regulatory text, and its legal effect depends on the underlying authority and facts.